Bookkeeper

School Bookkeeper

Sacred Heart School | Groton, Connecticut

Position Summary

Sacred Heart School is seeking an organized, detail-oriented bookkeeper to manage the school's day-to-day financial records and assist with the financial operations of the school. The ideal candidate will have experience with QuickBooks, accounts payable and receivable, and tuition management systems. The bookkeeper will work closely with the principal and other designated personnel to maintain accurate financial records, process payments, and support the school's budgeting and reporting needs.

Responsibilities

• Maintain accurate financial records using QuickBooks.
• Manage accounts payable, including processing invoices, preparing payments, and maintaining vendor records.
• Manage accounts receivable, including recording payments, monitoring outstanding balances, and following up on past-due accounts as appropriate.
• Assist with tuition billing, payment tracking, and account reconciliation through FACTS Tuition Management.
• Reconcile bank accounts and financial statements.
• Process deposits, checks, and electronic payments.
• Maintain organized financial documentation and records.
• Prepare routine financial reports and summaries for the principal and other authorized personnel.
• Assist with budget preparation, expense tracking, and financial forecasting.
• Monitor expenditures and help ensure that transactions are properly documented and categorized.
• Maintain confidentiality regarding student, family, employee, and financial information.
• Assist with annual audits, tax documentation, and other financial reporting requirements as needed.
• Perform other duties related to the school's financial operations as assigned.

Qualifications

• Experience in bookkeeping, accounting, or financial administration.
• Proficiency in QuickBooks.
• Experience managing accounts payable and accounts receivable.
• Familiarity with FACTS Tuition Management or a similar tuition billing and payment system.
• Strong organizational skills and attention to detail.
• Ability to manage multiple responsibilities, meet deadlines, and work independently.
• Strong communication skills and the ability to work professionally with families, faculty, staff, and vendors.
• Commitment to confidentiality and accuracy in handling financial records.

Preferred Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• Experience working in a school, nonprofit organization, or similar setting.
• Familiarity with school tuition billing, financial aid administration, and nonprofit financial reporting.

Position Expectations

The school bookkeeper must demonstrate sound judgment, discretion, accuracy, and professionalism. The position requires the ability to maintain clear financial records, communicate effectively with school leadership, and ensure that financial responsibilities are completed accurately and on time.

Sacred Heart School is a Catholic, coeducational school serving students in Pre-Kindergarten through Grade 8. We seek an individual who will contribute positively to our school community while supporting the effective management of our financial operations.

Pay: $18.00 - $23.00 per hour

Expected hours: 28.0 – 32.0 per week

Benefits:

• Health insurance

Work Location: In person

Salary : $18 - $23