Chief of Departmental Administrative Services

The Position

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:

5/11/26, 6/1/26 (final)

The Chief of Departmental Administrative Services performs a wide variety of management and administrative duties which involve responsibility for the administrative activities of a highly complex department, including the department's budget and fiscal affairs; participating in management activities; providing the full range of administrative support services; and supervising, through subordinates, a staff of positions in the administrative services officer, administrative analyst, accounting, technical and clerical classes.

Examples Of Knowledge And Abilities

Knowledge of

• The principles and practices of public administration, organization and management.
• Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures.
• Organization and functional structure of County.
• Management concepts and practices of the County.
• Project management principles including project plans, schedules and control mechanisms.
• Contract negotiations, preparation and monitoring.
• Accounting; statistical methods.
• Procedures and processes of County budget preparation and maintenance.
• Public financing concepts including instruments, the economic marketplace, financial advising and underwriting practices.
• Legislative processes of the County, State and federal governments; local, state and federal laws, regulations and procedures affecting the County.
• Personnel.
• Supervision.
• Practical application of computers and peripheral equipment.
• Inventory control and space management; English grammar, punctuation, spelling and usage.
  
  

Ability to

• Research, analyze and make recommendations on administrative, management and procedural practices.
• Perform complex budget analysis, preparation and monitoring.
• Prepare and analyze financial and statistical data.
• Negotiate, prepare, and monitor agreements with employee organizations, other governmental bodies, property owners, developers, private businesses and service providers.
• Analyze situations accurately and initiate appropriate action under general policy guidelines.
• Acquire subject matter expertise in the functions and activities of the department, including the laws, rules, regulations, procedures and technical operations.
• Consult with and coordinate the administrative requirements of a large number of staff members and complex work units.
• Supervise, direct, plan, organize, coordinate, review and control the work of a diversified administrative, technical and clerical staff; effectively delegate responsibility.
• Prioritize work efficiently.
• Establish and maintain effective and cooperative working relationships.
• Develop and train others in following procedures and instructions for administrative activities.
• Write logical, comprehensive, concise reports and correspondence.
• Effectively represent the department to other departments and agencies, and before public bodies.
• Make effective oral and written presentations of conclusions and recommendations.
• Use computer related peripheral equipment.
  
  

Employment Qualifications

Employment Qualifications:

Minimum Qualifications

• Two years of experience in Sacramento County service in the class of Administrative Services Officer III, and/or Senior Administrative Analyst.
  
  

Or

• Two years of administrative experience at the advanced journey or supervisory level or higher; such experience must be comparable to and at a level equivalent to or higher than the duties of Administrative Services Officer III as described in the Distinguishing Characteristics and Examples of Duties for that class; and (2)must includeduties in budget preparation, analysis, monitoring and control; analysis and development of organization, policies, and procedures; development, analysis, and supervision of administrative projects; and supervision of an administrative, technical and clerical staff engaged in these activities.
  
  

Note: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform the full range of management-level administrative duties for a major County department, supervise a large administrative staff, and participate in management activities of the department, all with minimal orientation to the specific job.

Typically, such experience includes: a bachelor's or higher degree, or college coursework, or college level training in the fields of public administration, business administration, economics, accounting management, or personnel, or a field directly related to the administrative, management and fiscal duties of this class. And, work experience that is equivalent to the supervisory level Administrative Services Officer III and that provided extensive knowledge of management and fiscal processes, procedures and policies of Sacramento County departments.

Governmental administrative experience is preferable, although private enterprise experience may provide some of the necessary background. Within County service, experience in administrative classes at the supervisory level usually provides the necessary experience; experience in other County classes at the supervisory or management level may also provide the necessary background if it included the duties described in the Minimum Qualifications, above.

Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice.

NOTES APPLICABLE TO MINIMUM QUALIFICATIONS

• The "Objectives" note following the Minimum Qualifications for this class is not part of the Minimum Qualifications; it is included only to assist employees and applicants.
• Where experience in "Sacramento County service" is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court which is listed in the annual salary resolution.
• All experience means paid experience unless otherwise stated.
• All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month.
  
  

Probationary Period

The probationary period for this classification is six (6) months.

Application and Testing Information

APPLICATION

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply.

County of Sacramento

Department of Personnel Services

Employment Services Division

700 H Street, Room 4667

Sacramento, CA 95814

Phone (916) 874-5593; 7-1-1 California Relay Service

Email EmployOffice@Saccounty.net

Inter-Office Mail Code: 09-4667

www.SacCountyJobs.net

• Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.
• Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
• Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.
• Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
• A resume may be included with your application; however, it will not substitute for the information requested on the application.
  
  

SUPPLEMENTAL QUESTIONNAIRE

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.

Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.

• Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
• The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
• Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
• If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.
• Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.
• If you have no experience, write "no experience" for the appropriate question.
• For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
• If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.
  
  

FORMULA RATE EXAMINATION (Weighted 100%)

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.

This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.

All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

FREQUENTLY ASKED QUESTIONS

Click here for Frequently Asked Questions (FAQ's)

For information regarding County jobs:

www.saccountyjobs.net

Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.

We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. For more information, visit: Reasonable Accommodation Requests - Job Applicant Instructions