Administrative Assistant

Administrative Assistant

Sacramento County Deputy Sheriffs’ Association (SCDSA)

Sacramento, CA

Annual Salary: $65,000

Hourly Rate: $31.25/hour

Start Date: September 21, 2026

Job Type: Full-Time/ In-Office (No Remote Work Available)

Schedule: Monday through Friday, 8:00 a.m.– 4:00 p.m. Upon successful completion of the six-month probationary period, employees transition to a 9/80 work schedule (7:30 a.m.– 4:30 p.m.) with every other Friday off.

Probation Period: Six months from the start date.

Employment Status: Employment with the SCDSA is at-will. Successful completion of the probationary period does not alter the at-will nature of employment.

Job Summary

The Sacramento County Deputy Sheriffs’ Association (DSA) is seeking a highly organized, detail-oriented, and professional Administrative Assistant to support a wide range of union operations. This position plays a critical role in maintaining accurate records, coordinating with County departments, assisting union leadership, and managing multiple databases related to union membership.

The ideal candidate will be dependable, discreet, adaptable, and able to manage multiple priorities in a fast-paced environment while handling sensitive and confidential information.

This position requires regular attendance during normal business hours and may occasionally require attendance at meetings or special events outside of normal business hours.

Essential Qualifications

• Strong customer service, communication, collaboration, and project management skills
• Ability to thrive in a close-knit team environment that values collaboration, authenticity, and open communication.
• Experience working in a small team setting
• Ability to adapt to rapidly changing priorities and deadlines
• Strong attention to detail and organizational skills
• Ability to maintain strict confidentiality.

Minimum Requirements

• Minimum of two years of clerical or administrative office experience in a related field

Desirable Skills & Attributes

• Experience managing personnel databases.
• Proficiency with Microsoft Office Suite, Microsoft Teams, WordPress, Adobe Creative Suite, and QuickBooks.
• Knowledge of law enforcement organizations, labor unions, or public safety operations is preferred.
• Familiarity with legislation, labor relations, and public policy affecting law enforcement organizations.

Key Responsibilities

• Administer membership and new hire processes
• Reconcile union dues and financial billing
• Generate mailing and email lists for union communications
• Track personnel changes and correspond with County departments
• Maintain and update membership databases
• Maintain accurate membership rosters
• Administer legal defense coverage records
• Coordinate and provide administrative support for events and special projects.

Preferred Experience

• Union administrative experience.
• Law enforcement administrative experience.
• Database management.
• Event coordination.

Additional Duties

• Perform other duties and special projects as assigned

Physical Requirements

• Ability to sit for extended periods.
• Ability to use a computer for prolonged periods.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to occasionally attend off-site meetings and events.

Confidentiality Requirement

In the course of your duties, you will encounter confidential and sensitive information. The selected candidate will be required to sign a Non-Disclosure Agreement (NDA).

Why Join DSA?

This position offers the opportunity to work closely with a dedicated team supporting Sacramento County law enforcement professionals. We are looking for someone who is motivated, adaptable, and committed to providing high-level administrative support in a mission-driven environment.

Benefits

• 401(k)
• Dental Insurance (available after 90 days of employment)
• Vision Insurance (available after 90 days of employment)
• Health Insurance (available after 90 days of employment)
• Vacation: Employees become eligible for vacation upon successful completion of the six-month probationary period. A prorated vacation allotment will be provided for the remainder of the calendar year in accordance with DSA policy. Beginning January 1 of each subsequent year, eligible employees receive their annual vacation allotment.

Hiring Timeline

Interview Days: 9/1/26 & 9/2/26

Potential Second-Round Interviews: Date to be determined.

Start Date: Monday, September 21, 2026, contingent upon successful completion of a background check.

Employment Opportunity

The Sacramento County Deputy Sheriffs' Association is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, veteran status, genetic information, or any other characteristic protected by law.