Accounts Coordinator (Finance & Billing) for a Boutique Interior Design Studio

To be considered for this role, applicants must submit a cover letter explaining their experience with accounting, client billing, and financial operations for luxury residential interior design (or a closely related project-based design field), along with their salary requirements. Applications missing these elements will not be reviewed.

Sabrina Rose Interiors is a luxury residential interior design firm known for its personalized, detail-oriented approach to high-end design. We deliver sophisticated spaces through a balance of creativity, precision, and exceptional service.

We are seeking an Accounts Coordinator (Finance & Billing) who is exceptionally organized, proactive, and detail-focused. This role anchors the financial operations of our studio—overseeing client invoicing, vendor payments, reconciliations, and project-level reporting to keep our design work supported by clean, accurate numbers.

This is an ideal opportunity for someone who enjoys the rhythm of a design studio, thrives on structure and accuracy, and takes pride in managing the financial details that keep a creative team running efficiently.

Pay: $22.00 – $28.00 per hour (based on experience)

About the Role

Reporting to the Executive Director and working closely with our CEO, Project Coordinator and Procurement team, you will oversee:

• Client invoicing and billing cycles
• Vendor payments and reconciliations
• Monthly financial reporting and cash-flow tracking
• Supporting the transition from FreshBooks to QuickBooks with our external consultants
• Finance-driven process improvements that keep our projects profitable and organized

This role is ideal for someone who is detail-oriented, proactive, and comfortable owning the accounting function in a small but growing interior design business.

Key Responsibilities

Client Billing & Receivables

• Oversee invoicing, billing cycles, and payment collections for all client projects.
• Manage accounts receivable and reconcile balances with clients.
• Provide prompt, professional support for client billing questions and coordinate clarifications with design and procurement teams.
• Track client retainers and advance deposits; manage draw-downs to ensure accounts remain accurate and current.

Vendor Management & Payables

• Manage accounts payable and reconcile balances with vendors.
• Collaborate with vendors to set payment schedules and confirm contract terms.
• Maintain organized digital filing systems for reimbursements, bonuses, credits, and financial adjustments.

Accounting, Compliance & Reporting

• Complete monthly bank and credit-card reconciliations.
• Deliver timely financial reports (P&L, Balance Sheet, project-level P&Ls) within five business days of month-end.
• Maintain and organize sales-tax support documentation, including FF&E sales details and exemption certificates; reconcile data for CPA filings.
• Process 1099 contractor payments, monitor timesheets, and support employee hour tracking in collaboration with the Executive Director, Project Coordinator, and HR.

Systems & Process Improvement

• Support the transition from FreshBooks to QuickBooks, including data cleanup and coordination with the AFSG consulting team under the direction of the Executive Director and external CPAs.
• Partner with the Project Coordinator to integrate billing triggers into Asana project milestones and formalize this into a documented SOP.
• Document new finance workflows and assist in training relevant staff (written SOPs and/or short training videos).
• Create a cross-training plan to ensure continuity of accounting functions during PTO or emergency absences.

Strategic Finance Support

• Provide concise monthly financial snapshots (e.g., invoice turnaround times, aged receivables, margin flags) to the Executive Director and CEO.
• Develop profitability-analysis reports by client, project, and phase to evaluate margin health and recommend adjustments to pricing or workflows.
• Maintain a rolling 12-week cash-flow outlook by comparing scheduled receivables to upcoming payables, and alert leadership of projected surpluses or shortfalls.

What You’ll Bring

• 3 years of experience in bookkeeping, accounting, or finance coordination.
• Required: experience in an interior design firm or closely related project-based industry (architecture, construction, FF&E procurement, or similar).
• Hands-on experience with QuickBooks (experience working across multiple systems or supporting a migration is a plus).
• Strong understanding of invoicing, accounts payable/receivable, reconciliations, and basic financial statements (P&L, Balance Sheet, cash flow).
• Comfort working with sales tax documentation and 1099 contractor payments.
• High level of accuracy, organization, and attention to detail.
• Ability to translate financial data into clear, concise snapshots for non-finance stakeholders.
• Proactive, resourceful mindset – you notice issues, propose improvements, and follow through.

How to Apply

Please submit:

• Your resume
• A cover letter explaining your experience with accounting, billing, and financial operations for luxury residential interior design (or a closely related project-based design field)
• Your salary requirements

Applications that do not include a cover letter and salary requirements will not be reviewed.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Happy hour
• Health insurance
• Paid time off
• Referral program
• Work Location: Hybrid remote in Deerfield Beach, FL 33441