What are the responsibilities and job description for the School Administrative Specialist II - (Middle School) - Colorado Springs School District 11 position at Sabin Middle School?
Position Profile
Position: School Administrative Specialist II
Department/School: Sabin Middle School
Reports To: Principal
FTE: 1.0
Days/Year: 200
Salary Grade: A12
Salary Schedule: This position is based on the 2025-2026 ESP Salary Schedule, School Based Positions (Group B)
FLSA Status: Non-Exempt
Applicants must be legally authorized to work in the United States.
Position Summary
Performs advanced administrative, records management, and financial support functions to ensure effective school operations. Coordinates office procedures and supports compliance with district, state, and federal requirements.
Essential Job Functions
Includes functions in School Administrative Specialist I position, in addition to the below.
- Oversees daily office operations and coordinates workflow among support staff
- Maintains student records, transcripts, immunization records, and health files
- Processes enrollment/withdrawal documentation and ensures compliance with regulations
- Prepares attendance verification, eligibility, and related reports
- Assists with payroll processing and substitute documentation
- Collects, records, deposits, and reconciles school funds in accordance with procedures
- Maintains inventory of supplies and equipment; oversees ordering
- Issues building keys and monitors office equipment maintenance
- Assists with preparation of newsletters, reports, meeting agendas, and minutes
- Coordinates collection and processing of required district, state, and federal forms
- HS Only: Assists with graduation preparation, GPA calculations, and related documentation
- May facilitate athletic eligibility verification and related recordkeeping
- Provides first aid and administers/monitors medication in compliance with policy
- May train and provide guidance to School Specialist I staff or student assistants
Knowledge, Skills, and Abilities
- Knowledge of school office procedures and student information systems
- Knowledge of basic accounting and bookkeeping practices
- Ability to reconcile records and maintain accurate documentation
- Ability to interpret and apply district policies and procedures
- Strong organizational and problem-solving skills
- Ability to train and oversee others
- Proficiency in word processing, spreadsheets, and database systems
Qualifications
- High School diploma or equivalent; coursework in office practices or business preferred
- Minimum three (3) years clerical, secretarial, bookkeeping, or school office experience
- Demonstrated proficiency in computer applications and accounting systems
- Preferred CPR/First Aid Certification
Working Conditions & Physical Demands
Work is performed in a typical school office environment. Duties are primarily sedentary with periods of walking and standing. May lift and carry up to 20 pounds. Requires ability to operate office equipment and communicate effectively.
Join Our Team!
Join Colorado Springs School District 11 and help empower exceptional learners to reach their fullest potential. As a Special Education Teacher, your dedication, compassion, and expertise make a lasting impact—creating inclusive classrooms where every student is seen, supported, and celebrated.
Employees in this category will also receive the following for the 2025-2026 school year:
- Non-Recurring Pay: 7% of base salary in Non-Recurring Pay (distributed as 3.5% on November paycheck and 3.5 % on May paycheck).
- Staffing Stability Incentive (Adams Elementary, Galileo Middle School and Mitchell High School): ESP employees will receive the equivalent of one salary step divided over 12 pay periods.
Base Salary Setting: Employment, assignment and salary placement, is in accordance with job description requirements. A work history is required to demonstrate job title, job duties and time worked in the position. Grade placement for ESP positions is determined by the Salary Schedule by Job Title resource. Reference the linked How Your Compensation Is Determined for more details.
Salary Setting (New Hires): Any newly-employed Education Support Professional will be placed on the twenty-five (25) step system. Each step represents two years of experience, based upon equivalent experience. The maximum number of years of experience granted is 19-20 years, which is equivalent to placement on step ten (10). Steps are determined by experience listed on the application and resume.
Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job, provided step increases were approved by the Board during the years in question.
Employees with experience in the District who have left the District and then returned to the same position shall be hired at the same pay grade (refers to the ESP placement on salary schedule by job title) and step at time of resignation. Additional relevant experience gained after resignation may be evaluated from the employee’s application and updated resume.
See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement), promotions and lateral transfers.
EQUAL EMPLOYMENT OPPORTUNITY
School District 11 is committed to a policy of nondiscrimination in relation to disability, need for special education services (whether actual or perceived), race, creed, color, sex, marital status, sexual orientation, transgender status, gender identity, gender expression, national origin, religion, ancestry, age, genetic information, or protected activity in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Any harassment/discrimination of students and/or staff, based on the aforementioned protected areas, will not be tolerated and must be brought to the immediate attention of the school principal, D11 administrator/supervisor or D11 nondiscrimination compliance/grievance coordinator.
NONDISCRIMINATION COMPLIANCE COORDINATOR, the Office of Equal Opportunity Programs and Ombudservices, has been designated to coordinate compliance with: Equal Pay Act of 1963, Civil Rights Act of 1964, as Amended, Age Discrimination in Employment Act of 1967, Title IX – Education Amendments Act of 1972, Section 504 of Rehabilitation Act of 1973, Pregnancy Discrimination Act of 1978, and Americans with Disabilities Act of 1990. For additional information, please contact the District 11 Office of Equal Opportunity Programs & Ombudservices at 1115 North El Paso Street, Colorado Springs, CO 80903-2599, Phone: 719-520-2288, FAX: 719-520-2442
The following Board policies address nondiscrimination in District 11: AC, AC-R, GBA, GBAA, JBB, JBB-R
Salary : $18 - $20