What are the responsibilities and job description for the Project Coordinator position at SabCon Underground?
About the Role:
Project Coordinator responsibilities include working closely with our Project Managers to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. As the Project Coordinator, you will perform various coordinating tasks, like scheduling, along with administrative duties, such as maintaining project documentation and handling financial queries.
ESSENTIAL FUNCTIONS:
Assist the Project Manager with coordinating and planning projects.
- Assist the PM with completing locates, scheduling inspections, start work notices, etc.
- Assist in the preparation of the job start-ups and close-outs.
- Assist with preparing project construction progress schedule in coordination with Superintendent, Project Manager, Subcontractors, and Suppliers. Update the office schedule weekly or as needed.
- Secure properly executed subcontract and purchase order agreements, insurance certificates, bonds and other documents as required to protect the interest of the company.
- Prepare, expedite, and monitor logs for tracking shop drawings, contract documents, submittals, request for information, change orders, material delivery logs as determined necessary for a successful project.
- Assist the Project Manager in the development of the monthly job status report.
- Possess working knowledge of all project plans, specifications, contracts with owner, subcontracts, purchase orders, daily correspondence, shop drawings, submittals, and all other project related documents, and maintain a complete and accurate set of as-builts.
- Assist in the preparation of change proposals, change orders review, issues change orders to subcontractors and project accountant.
- Document potential schedule delays and promptly notify supervisor to submit request for extension of time and/or additional costs as per terms of contract.
- Keep the Project Manager fully informed in a timely manner regarding all problem areas on the project.
- Maintain and track project closeout activities
Minimum Qualifications:
Accountability - Ability to accept responsibility and account for his/her actions.
- Accuracy - Ability to perform work accurately and thoroughly.
- Analytical skills – Ability to use thinking and reasoning to solve a problem.
- Ambition – The drive to achieve personal advancement.
- Communication, Oral – Ability to communicate effectively with others using spoken word.
- Conceptual Thinking – Ability to think in terms of abstract ideas.
- Decision Making – Ability to make critical decisions while following company procedures.
- Motivation – Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
- Responsible – Ability to be accountable or answerable for one’s conduct.
- Strategic Planning – Ability to develop a vision for the future and create a culture in which the long-range goals can be achieved.
Education and/or Experience
High School Diploma or equivalent qualification.
- Bachelor’s Degree (four-year college or technical school)
- Experience: No prior experience necessary.
- Computer Skills, PC-based scheduling and spreadsheet applications including project, Excel, and Word.
Communication Skills
Possess excellent communication skills and responsive communication style, while maintaining a professional and collaborative attitude.