Administrative Assistant to the Construction Project Management Team

Construction Administrative Assistant supporting the Project Management Team We are looking for a bright and organized Administrative Assistant to support our Project Management Team.  This role will help schedule, plan, manage resources and help with construction activities aimed at assuring project safety, compliance, accuracy, and quality from conception to completion.Responsibilities:·         Meet regularly with all parties involved, including subcontractors, superintendents, project managers and clients when necessary·         Help prepare, schedule, coordinate and monitor the assigned construction projects. This includes tracking time and correct phase code for the crew.·         Monitor compliance to applicable codes, practices, QA/QC policies, performance standards and specifications checks.·         May Interact daily with the clients to interpret their needs and requirements and represent them in the field·         Assist in overall quality control of the work (budget, schedule, and plans) and report regularly on project status·         Support Superintendent with day-to-day assignment of responsibilities, including receiving deliveries, ensuring correct products and quantities, as well as other recordings of data and inspection as needed.·         Support Corporate office and HR with collecting and recording documentation such as safety training certificate, new hire paperwork, benefits paperwork, etc. needed from the field team.·         Cooperate and communicate effectively with project manager and other project participants to provide assistance and technical support. Project manager assistant might involve on site construction meetings, preparing and updating minutes, updating schedules and submittals, as well as RFIs, RFQs, and other project documents. May help prepare and manage subcontracts and invoices, secure building permits, and review timecards.·         Review construction deliverables and initiate appropriate corrective actionsRequirements:·         Advanced MS Office skills, Procore experience desired·         Ability to work with multiple discipline projects·         Able to balance directives from General Superintendents, Project Managers, Client and Corporate staff to ensure projects are successful·         Time management and organization skills·         An interest in understanding construction project management·         Good communication skillsCompany DescriptionSaarman Construction, Ltd. is a recognized leader in the reconstruction, restoration and improvement of existing and occupied properties in Northern California. With an experienced team, a full range of competencies and committed leadership, Saarman is well equipped to handle anything from small touch-up jobs to multimillion-dollar overhauls. In dealing with historic buildings as well as brand-new construction projects, we believe no one has to live with defective structures. We identify the problems, implement the best solutions and get the job done.

Salary : $29 - $36