Administrative Assistant

Job Summary

The School Administrators Association of New York State (SAANYS) is proud of its long history of supporting New York’s public school leaders and their communities. Our mission is steadfast – to provide direction, service, and support to our membership in their efforts to improve the quality of education and leadership in New York State schools. We continue to accomplish our mission by consistently delivering unequaled service, advocacy, and supporting benefits to over 22,000 public school principals, assistant principals, directors, coordinators, and essential service leaders in many of New York’s public schools and BOCES.

This position provides support for two directors. The Deputy Executive Director, who has responsibility for the overall operations of SAANYS and for member recruitment and retention, and the Director of Government Relations, who is responsible for overseeing the association’s advocacy efforts on local, state and federal levels.

This is a full-time, in-office position located out of our Latham, New York, offices. Travel throughout New York is occasionally required. We offer generous time off, health insurance, optional life insurance, 401K match and more.

Duties include:

· Maintain schedules.

· Schedule meetings.

· Prioritize and juggle multiple tasks simultaneously in a timely manner.

· Prepare to be flexible as divisions of responsibilities between the two directors are developed and refined.

· Type correspondence generated by hand or computer draft.

· Proofread and offer constructive suggestions to improve correspondence, depending on the preferences of each director.

· Develop Power Point presentations and Excel reports.

· Act proactively to provide excellent customer service to members.

· Provide back-up coverage for administrative assistants in other departments as needed.

• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

· Coordinating, scheduling and implementing meetings with the State Legislature, bi-annual meetings with federal representatives in Washington, DC, and regular meetings with the State Education Department, as well as meetings with SAANYS field representatives.

· Coordinate and schedule food and lodging logistics for meetings of the Government Relations Committee, as well as collect and review expense reimbursement reports.

· Oversee the implementation of the annual awards process.

· Availability to attend work functions outside of the normal workday as needed.

• Other duties as assigned by either Director.

Qualifications:

• Strong organizational skills, especially for creating and maintaining schedules of meetings with key New York State and Federal lawmakers.
• Effective communication and listening skills and ability to work collaboratively in a team environment.
• Attention to detail
• Experience with Microsoft Office Suite of products, Google and Zoom
• Minimum three (3) years of applicable experience

Minimum salary:

· $40,000 depending on experience

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $40,000