Administrative Support Assist

Position Title: Administrative Support Assist

Position Overview:

S2Technologies is actively seeking an Administrative Support Assistant to perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of Region and designated personnel at the FPS Headquarters level to gather, record and convey information.

Responsibilities:

• Provide independent administrative and clerical support to a designated Program Office, Senior Manager, or Mission Support staff.
• Serve as a liaison to respond to inquiries regarding office procedures, programs, and services.
• Manage calendars, schedule meetings, conference calls, and coordinate participant notifications.
• Support meetings by preparing agendas, taking minutes, tracking follow-up action items, and briefing participants as needed.
• Monitor, route, and respond to telephone calls, emails, and other inquiries.
• Coordinate travel, prepare draft Travel Authorizations, review expense reports, and manage SES-level travel approvals.
• Prepare, compile, and analyze data for reports, statistical summaries, budgets, performance evaluations, and recurring deliverables.
• Collect, enter, and manage program data from technical specialists and other personnel in electronic information systems; extract, consolidate, and report data in standardized formats.
• Maintain program-specific automated systems to track project milestones, progress reports, workloads, funding, and compliance.
• Assist with facility security assessment document preparation, package binding, distribution, and inventory tracking.
• Support law enforcement and security program compliance by applying directives, regulations, and guidelines; maintain accurate electronic records and SharePoint sites.
• Coordinate IT service requests/help desk tickets and follow up on completion.
• Support office operations, including supply management, mail processing, document filing, scanning, and distribution.
• Assist with planning and coordination of training sessions, including venue setup and materials preparation.
• Conduct research, prepare special reports, and perform analysis to support program or project decision-making.
• Provide backup support for Executive Assistant duties as needed.

Required Qualifications:

• Must have at least five (5) years of experience with general office operations and procedures, demonstrating knowledge and skill in administrative support functions.
• Must have access to a personal computer capable of running software applications used to monitor databases and track organizational information.
• Candidate must be proficient in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access.
• Candidate must be able to establish and maintain a comprehensive filing system.
• Must possess knowledge of procedures to formulate, compile, and organize documents and reports.
• Participate in annual training requirements, including ethics training, and attending conferences as necessary.
• Strong oral and written communication and interpersonal skills.
• Ability to manage multiple administrative projects and priorities simultaneously
• Possess strong problem solving skills and be able to conduct independent research.
Must be able to type minimum speed of 40 words per minute.

Preferred Qualifications and Skills:

• Practical knowledge of FPS operations, including an understanding of the relationships and interactions between offices and organizational levels.

Required Security Clearance:

• Must be able to obtain a Secret Clearance and maintain a DHS security clearance; current clearance not required to apply

Education:

• An Associate's (AA) or Bachelor's (BS/BA) degree is highly preferred. However, five (5) years of experience as an Administrative Assistant/Secretary supporting administrators at or equivalent to the GS-12/GS-13 level may be substituted in lieu of a degree.

Location: Atlanta GA 30303

S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.