What are the responsibilities and job description for the Administrative Assistant (Project Coordinator) position at S-E-A?
SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant for our busy engineering team, to work out of our growing Dallas office. This is a full time, in-office opportunity with an exceptional team!
Essential Job Functions & Responsibilities
SEA is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.
Essential Job Functions & Responsibilities
- Provide proactive administrative support for various engineers by scheduling and tracking incoming and ongoing projects
- Responsible for document proofreading and letter composition
- Maintaining and coordinating engineer's schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules
- Uploading images and documents to electronic files
- Handles verbal and written client communications
- Ability to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledge
- Ability to search legal dockets and other resources like Bloomberg, Lexis Nexus, etc.
- Maintains office files and databases
- Spreadsheet creation, data entry and manipulation
- Manage meeting and lab exam scheduling, both in-person and virtually
- Provide back up support for performing conflict checks
- Fill in for receptionist as needed Answer in-bound telephone calls
- Handle police and fire report requests
- Assist with time and cost entry and reviewing of invoicing
- Regular and predictable physical presence in the office
- Bachelor's degree preferred but commensurate experience is considered
- Paralegal, Legal Assistant or Legal Secretary experience highly preferred
- High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSign
- A minimum of five (5) years of professional office experience
- Proactive approach to workflow
- Ability to pivot between tasks as priorities chance quickly
- Ability to perform essential functions in a cyber-secure environment
- Excellent writing skills and proofreading skills
- Strong attention to detail
- Must have strong organizational, interpersonal, communication, time management and multi-tasking skills
- Ability to lift 20 lbs.
- Ability to communicate with colleagues and clients
- Ability to answer phones
- Ability to maneuver around the office
- Ability to file folders
- Ability to use a computer/keyboard
- Two medical plan options
- Dental & vision coverage
- 401(k) with company match
- Paid vacation, sick days and holidays
- Company-paid STD, LTD and life insurance
SEA is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.
