Administrative Assistant for Construction company

Overview
Join a dynamic construction company as an Administrative Assistant, where your organizational skills and proactive attitude will keep our office running smoothly and efficiently. In this vital role, you will serve as the first point of contact for clients, vendors, and team members, ensuring seamless communication and administrative support across all departments. Your energy and attention to detail will contribute directly to the success of our projects and the overall growth of our company. This paid position offers an exciting opportunity to develop your career in a fast-paced, construction-focused environment.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls, and provide exceptional customer service with courteous phone etiquette
• Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office applications
• Perform data entry, prepare reports, proofread documents for accuracy, and support project documentation efforts
• Assist with calendar management, scheduling meetings, appointments, and coordinating project timelines
• Handle general office management duties such as ordering supplies, managing correspondence, and supporting bookkeeping tasks using QuickBooks or similar software
• Provide customer support by addressing inquiries promptly and professionally while maintaining a positive company image

Skills

• Proven experience in office management or administrative roles within a construction or related industry
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively
• Experience with clerical tasks such as filing, proofreading, and document management
• Knowledge of office equipment including multi-line phone systems and front desk procedures
• Exceptional time management skills to handle multiple responsibilities efficiently while maintaining attention to detail
• Customer service expertise with strong interpersonal skills and professional phone etiquette
• Quickbooks experience is a plus.
• This role is perfect for motivated individuals eager to contribute their administrative talents within a thriving construction company. We value energetic professionals who are committed to excellence and eager to grow their career in a supportive environment.

Pay: $23.50 - $28.50 per hour

Work Location: In person

Salary : $24 - $29