What are the responsibilities and job description for the Administrative Assistant position at S B James Construction?
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team!
The Administrative Assistant is responsible for providing professional and courteous front office support in a fast-paced construction company environment. This role serves as the first point of contact for visitors, clients, vendors, and employees. The Receptionist manages incoming calls, assists walk-in visitors, answers general inquiries, maintains office supplies, supports administrative staff, and assists with daily office operations to ensure efficient workflow.
Essential Duties and Responsibilities
Front Desk & Customer Service
- Answer incoming phone calls promptly and professionally.
- Transfer calls to appropriate staff members and take accurate messages when necessary.
- Greet visitors, clients, vendors, and delivery personnel in a professional and friendly manner.
- Assist walk-in visitors by directing them to the appropriate department or individual.
- Respond to general questions regarding company services, locations, or contacts.
- Maintain a clean, organized, and welcoming reception area.
Administrative Support
- Assist administrative staff with various clerical and office tasks as needed.
- Provide general clerical support such as filing, scanning, copying, and data entry.
- Assist with preparing documents, packets, and correspondence.
- Distribute incoming mail and packages to appropriate departments.
- Coordinate outgoing mail and deliveries.
- Support office staff with special projects and administrative duties as assigned.
Office & Break Room Support
- Monitor and stock break room supplies such as coffee, paper products, and snacks.
- Order break room, kitchen, and general office supplies as needed.
- Maintain inventory of commonly used office items.
- Ensure break room and common areas remain clean and well stocked.
Communication & Coordination
- Communicate effectively with employees, subcontractors, vendors, and customers.
- Relay messages accurately and in a timely manner.
- Assist with scheduling or coordinating meetings when requested.
Qualifications
- High school diploma or equivalent required.
- Previous receptionist, front desk, or administrative experience preferred.
- Experience in a construction or contractor office environment is a plus.
- Strong customer service and communication skills.
- Ability to multitask and prioritize in a busy office environment.
- Professional demeanor and positive attitude.
Skills and Abilities
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to work well with a variety of people, including customers, vendors, and employees.
- Basic computer skills including Microsoft Office (Outlook, Word, Excel).
- Ability to handle multiple phone lines.
- Attention to detail and accuracy.
Work Environment
This position operates in a professional office environment within a construction company. Frequent interaction with employees, customers, vendors, and subcontractors is required. The environment may include occasional noise and activity typical of construction-related operations.
Physical Requirements
- Ability to sit or stand for extended periods of time.
- Ability to use a computer, phone, copier, and other standard office equipment.
- Ability to occasionally lift up to 25 pounds (such as supply boxes).
- Ability to walk short distances within the office to assist visitors or retrieve supplies.
Pay: From $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Shift availability:
- Day Shift (Preferred)
Work Location: In person
Salary : $20