Assistant Field Coordinator

About Us: Job Summary:

Midwest Sprinkler, a division o S.A. Comunale is seeking an Assistant Field Coordinator. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Essential Duties & Responsibilities:

• Price and order misc. material (i.e. Backflow, Sprinkler Heads, Brass Items)
• Process and create purchase orders for contract jobs.
• Track all permits for contract jobs, including preparing them for submittal to the appropriate city and General Contractors.
• Create and maintain various office records such as Permit Tracker.
• Ensure all permit drawings get to the appropriate jobsite in a timely manner.
• Schedule of inspections for contract jobs.
• Assist with the scheduling of branch manpower.
• Assist with general accounting functions (billings, accounts receivable, accounts payable).
• Responsible for WIP process.
• Create, update, and distribute various reports including the operations report, manpower report, design log, fire pump log.
• Collaborate with the corporate office Safety Department on Toolbox Talks for all field employees – track and collect all needed information to hand over.
• Assist in following-up with the 1-week look ahead.
• Assist with the various meeting notes, as needed.
• Assist with scheduling all meetings.
• Assist Project Managers as needed.

Qualifications:

• High School Diploma or GED is required.
• 3 years of administrative experience is required.
• Previous construction industry experience is a plus.
• Proven knowledge of Microsoft Office Software (i.e., Word, PowerPoint, and particularly Excel) is required.
• Knowledge of general office machines and telephone systems is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrating integrity and professionalism is required.
• Demonstrating commitment to company values is required.
• Excellent organizational skills is required.
• Ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• Ability to prioritize in a fast paced multi-task environment is required.
• Ability to perform basic business mathematical functions is required.
• Ability to work with minimal supervision is required.
• Ability to work effectively in a team environment is required.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.

Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.