What are the responsibilities and job description for the Estimating Administrative Assistant position at Ryan Incorporated Southern?
The Ryan Companies have been in business since 1884. We are a family owned and operated company. This fifth-generation company has built the Ryan foundation in site development, civil, highway industry, mining and asphalt production by exceeding client expectations and providing comprehensive services.
We are looking to hire an Estimating Administrative Assistant to join our team of professionals. A great opportunity to grow your career in heavy civil construction and estimating.
Description:
Estimating Administrative Assistant provides administrative and operational support to the estimating team while learning the bidding and construction process. This role will assist estimators in identifying the subcontractor and supplier quotes needed for each project.
Responsibilities:
- Assisting estimators with preparing bid documents and proposals
- Tracking bid opportunities, maintaining bid logs and obtaining missing information
- Assisting estimators with preparing bid documents and proposals
- Creating and organizing electronic and hard-copy bid files
- Downloading, printing, and distributing plans/specifications
- Soliciting subcontractor and supplier quotes
- Following up with vendors for missing pricing or documentation
- Maintaining subcontractor and supplier contact lists
- Tracking addendums and ensuring subcontractors receive updated information
- Assisting with RFIs and clarification requests
- Reviewing bid checklists and ensuring required forms are completed
- Coordinating communication between estimating, operations, and vendors
- Assisting with post-bid documentation and recordkeeping
- Supporting proposal submissions and ensuring deadlines are met
- Maintaining confidentiality of bid information
- Performing general administrative duties for the office department
Qualifications
- High school diploma or a General Educational Development (GED) certificate
- Construction industry exposure preferred but often not required
- Proficiency in Microsoft Excel, Word, and Outlook
- Good work ethics
- Self-motivated
- Strong organization and attention to detail
- Ability to manage multiple deadlines
- Good written and verbal communication skills
- Ability to read construction plans/specifications (or willingness to learn)
- Positive attitude and willingness to learn estimating processes
We are a drug-free workplace and Equal Opportunity Employer.
Schedule: This is an hourly position, typically with Monday-Friday schedule.
Work Location: In-person (Deerfield Beach, Florida)
Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Disability Insurance, Vacation Pay, Sick Days, Holiday Pay, 401(K) Retirement Plan with 4% Company Match
Pay: $20.00 - $25.00 per hour
Work Location: In person
Salary : $20 - $25