Automotive Shop and Parts Coordinator

About Ryan Auto Mall

Ryan Auto Mall is a family-owned and operated automotive dealership group with a long-standing commitment to our employees, customers, and communities. What began in 1976 with the opening of our Chevrolet Cadillac dealership in Buffalo, Minnesota, has grown into three locations with the addition of (2) Chrysler Dodge Jeep Ram dealerships serving Buffalo, Monticello, and the surrounding communities. Today, the third generation of the Ryan family is actively involved in the business, continuing the tradition of high standards and exceptional customer care established nearly 50 years ago.

As a family-owned business, we believe our people are at the heart of our success. We strive to create a workplace where employees are valued, supported, and given opportunities to learn, grow, and build a long-term career. We take pride in treating our customers like neighbors and our employees like family.

Giving back to the communities we serve is also an important part of who we are. Ryan Auto Mall is proud to support local schools, youth sports, charitable organizations, community events, and other initiatives that help make our communities stronger. We believe being a good neighbor means being actively involved in and giving back to the communities where we live and work.

Why Work at Ryan?

When you join Ryan Auto Mall, you're joining more than a dealership — you're becoming part of a team. We are committed to:

• A family-oriented, team-focused work environment
• Opportunities for professional growth and career development
• Competitive compensation and benefits
• Ongoing training and support
• A company that values hard work, integrity, and customer service

We believe in promoting from within whenever possible and helping our employees develop the skills and experience they need to succeed. Whether you're beginning your career in the automotive industry or bringing years of experience with you, we want to help you build a future at Ryan Auto Mall.

About the Position

We are excited to announce an opportunity for an entry level Shop and Parts Coordinator at our Collision Center located in Buffalo. This position is responsible for managing the end-to-end inventory process for collision repairs, manager parts ordering and receiving, ensuring seamless shop workflow, and helping to maintain high-quality standards and fast turnaround time for our customers.

The ideal candidate will be dependable, motivated, detail-oriented, and enjoy working in a fast-paced environment.

Duties and Responsibilities

Parts Management: 

• Order and Sourcing: Place accurate parts orders with OEM, aftermarket, and recycled parts vendors based on estimator repair plans and supplement guidelines.
• Receiving and Inspection: Inspect incoming shipments for damage, verify part accuracy against orders, and mirror-match parts with original damaged vehicle components.
• Parts Tracking and Inventory: Maintain real-time tracking of backordered or delayed parts, keep repair planners updated, and organize shop parts staging areas.
• Returns and Core Management: Process returned or incorrect parts promptly to secure credits, manage core returns, and reconcile vendor invoices with the accounting department.
• Washing cars at dropoff; pre-scan at dropoff and post-scan when completed.

Shop and Workflow Coordination: 

• Production Support: Coordinate with body technicians, painters, and estimators to ensure parts are available at the right stage of the repair process.
• Supplement Assistance: Assist technicians in identifying missing, damaged, or additional parts needed during teardown and submit supplement requests.
• Shop Efficiency: Maintain an organized, clean, and safe parts storage area and shop floor staging area.
• Quality and Sublet Control: Help coordinate sublet vendor services (e.g., glass replacement, wheel alignments, recalibration) as required by repair plans.

Requirements

• 2 years of experience in an automotive collision center, body shop, or automotive parts department preferred.
• Familiarity with automotive body parts, OEM repair procedures, and collision management software (e.g., CCC ONE, Mitchell, or Audatex) is highly preferred.
• Computer Skills: Proficiency with inventory tracking software, vendor portals, and general computer tools.
• Physical Requirements: Ability to lift up to 50 lbs, stand/walk for extended periods, and work in a fast-paced body shop environment.
• Excellent organizational abilities, strong attention to detail, clear communication skills, and a team-oriented mindset.
• Valid driver’s license with a clean driving record.

Benefits:

In addition to career-long personal development, our associates enjoy a number of benefits, including:

• Health, dental, and vision insurance, as well as a variety of additional voluntary insurance options
• Company-paid basic life insurance and long-term disability coverage for eligible employees.
• 401(k) retirement saving with an employer match after one-year of employment
• Preferred pricing on vehicles, parts, tires, accessories, and maintenance
• Company-provided lunch for employees working on Saturday

If you're looking for an opportunity to grow your career with a company that values its employees, customers, and community, we'd love to hear from you.

Apply today and become part of the Ryan Auto family.

Together, we are Driving Generations Forward!

Want to learn more about Ryan Auto? Check out our customer reviews here: https://www.ryanautomall.com/employee-reviews.html