Payroll & Equity Manager

Job Type

Full-time

Description
RxSight is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world's first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company's mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye.
Overview
The Payroll & Equity Manager ("P&E Manager") is responsible for managing the Company's weekly (hourly) and semi-monthly (salaried) payroll and related processes and ensuring annual tax related forms (W-2s) are accurately and timely. The P&E Manager oversees the management of the stock plan in Equity Edge Online (EEO), including stock option grants, restricted stock units, employee stock purchases (ESPP), processing terminations, ensuring blackout periods and restricted sellers are properly maintained, and ensuring annual tax forms are completed NEC, 3921 & The P&E Manager will ensure that payroll / tax records properly reflect equity grants, exercise, and tax withholdings.

Requirements
ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review/process accurate and timely weekly and semi-monthly payroll using Paylocity payroll system
• Ensure the staff properly enter relevant payroll information in Paylocity (benefit deductions, wage garnishments, compensation, merit increases, department transfers, etc.) and complete all payroll related responsibilities
• Provide payroll support by answering employee questions, troubleshoot issues, initiate service tickets and resolve any payroll related inaccuracies
• Maintain integrity of data for payroll in Paylocity system to ensure accuracy and timely editing of employee records including adding new hires, processing authorized changes and terminating employees
• Ensure compliance with federal and state reporting requirements (monthly, quarterly and year-end reports), including W-2s and 1095-C
• Assist with all employee transactions for Stock Based Compensation (options and RSUs), Employee ESPP, 401K, HSA, and including coordinating transmissions with third party providers
• Maintain EEO database and conduct regular audits against Paylocity database for completeness (new hires, terminations, account changes, etc.)
• Monitor EEO for stock options transactions and process transactions in payroll to meet statutory reporting and withholding obligations
• Manage the preparation of the year-end E-Trade requirements and tax statements.
• Educate/assist employees with equity related questions and requests
• Reconcile records between E-Trade, transfer agent and general ledger on a monthly, quarterly and annual basis.
• Manage all equity compensation payroll processing
• Maintain EEO database, and conduct regular audits against Paylocity database for completeness (new hires, terminations, account changes etc.)
• Respond to internal and external audit requests promptly
• Support annual 5500 filing and audit (401K) and workers comp audit (insurance)
• Generate all payroll reports requested by management
• Other duties as assigned

Required Knowledge, Skills And Abilities

• Experienced and skilled with E*TRADE's Client Resource Center and Equity Edge Online platform for the management of Participants, Stock Options and Awards, Equity Incentive Plans, Restricted Stock Units, and Employee Stock Purchase Plan (including Online Grant Agreements, Exchange Manager, Reports, etc.).
• Experience with Paylocity payroll platform
• Strong communication, teamwork and business partnering skills.
• ERP experience a plus
• Knowledgeable in setting up states in Paylocity and with government agencies
• Intermediate to Advanced MS Excel
• Prior experience in multi-states payroll processing
• Strong understanding of tax withholding and reporting regulations
• Must possess excellent written and verbal communication skills along with strong problem-solving skills, good organizational skills, attention to detail as well as excellent interpersonal skills
• Ability to prioritize assignments, meet critical deadlines and manage various projects
• Knowledge of federal and state laws as well as government regulations
• Ability to form positive and constructive relationships with managers and employees.
• Ability to maintain confidentiality of employee information

Supervisory Responsibilities

• Payroll accountants

EDUCATION, EXPERIENCE, And TRAINING

• Bachelor's degree in accounting or finance with 3 years of progressive stock administration experience
• Must be flexible and adaptable to change
• Self-motivated with the ability to prioritize multiple projects under tight deadlines and work independently
• Ability to work professionally with all levels of management.
• Support our company values (Customer Focused, Respect, Sense of Urgency, Teamwork)
• Training to be completed per the training plan for this position as maintained in the document control system
• The training requirements on TRN-10007 Insider Trading Policy, TRN-10008 Global Anti-Bribery and Anti-Corruption Policy and TRN-10009 Code of Business Conducts and Ethics must be diligently completed within 30 days from the hiring date and on an annual basis

Certificates, Licenses, Registrations

• None

Computer Skills

• ERP a plus
• MS Office (Excel, Word, PowerPoint, Outlook)

Notice To Staffing Agencies And Search Firms
RxSight does not accept unsolicited resumes or candidate submissions from staffing agencies or search firms for any employment opportunities. All agency engagements must be authorized in writing for a specific position by RxSight's Talent Acquisition department. Any resumes or candidate information submitted without such specific engagement will be considered unsolicited and the property of RxSight. No fees will be paid in the event a candidate is hired under these circumstances.
Salary Description

$120,000 To $140,000 Per Year

Salary : $120,000