What are the responsibilities and job description for the Events Coordinator position at RxBenefits, Inc.?
The Events Coordinator supports RxBenefits' Events team in the planning and execution of internal and external events. Reporting to the Manager, Events this role provides hands-on logistics support, researches vendors and venues, and partners with Marketing to ensure event materials and communications are on-brand and support demand generation goals. This is an entry-level role well suited to someone early in their events or marketing career who wants exposure to the full lifecycle of corporate and advisor events.
Essential Job Responsibilities Include:
- Event Logistics & Production Support
- Supports the Events Managers with day-to-day logistics for internal and advisor-facing events, including materials prep, name badges, signage, and shipping and inventory of event supplies.
- Helps maintain the master events calendar, tracking deadlines, action items, and vendor deliverables across upcoming events.
- Assists with tracking event budgets, including collecting vendor quotes, processing invoices, and reconciling expenses.
- Provides on-site support during events, including registration desk staffing, attendee assistance, and troubleshooting logistics as they arise.
- Vendor & Venue Research
- Researches and compiles venue options, availability, and pricing for broker and advisor events, presenting recommendations to the Events Managers.
- Conducts initial outreach to vendors (catering, AV, printing, swag, transportation) to gather quotes and proposals.
- Maintains an organized library of vendor contacts, contracts, and past event details to support future planning.
- Internal Events Support
- Partners with internal teams (Communications, People/HR, presenting executives) to coordinate logistics for internal events such as Town Halls, team offsites, and employee engagement activities.
- Coordinates catering, room/AV setup, scheduling, and materials for internal meetings and events.
- Marketing & Demand Generation Coordination
- Partners with the Marketing team to ensure event collateral, signage, and digital assets are on-brand and consistent with RxBenefits' visual identity.
- Supports Demand Generation with event registration pages, invitation emails, and attendee tracking to help drive strong turnout.
- Assists with ordering and inventory of branded event swag and giveaways.
- Registration & Attendance
- Manages event registration lists, RSVPs, and badge/name tag production.
- Supports pre-event attendee communications and post-event follow-up materials.
Required Skills / Experience:
- Bachelor's degree in Marketing, Communications, Hospitality, Event Management, or related field, or equivalent experience.
- 1-3 years of experience in event planning, hospitality, marketing coordination, or a related administrative/coordination role.
- Proficiency with Microsoft Office (Excel, PowerPoint) and comfort learning new event or registration platforms.
- Strong organizational skills and attention to detail; able to juggle multiple events and deadlines at once.
- Clear written and verbal communication skills for coordinating with internal teams and external vendors.
- Comfortable doing research and making recommendations (venues, vendors, pricing) to more senior team members.
- Collaborative mindset; works well supporting multiple managers and cross-functional partners across Marketing, Communications, and Demand Generation.
- Willingness to travel occasionally and provide on-site event support, including some early mornings or evenings as events require.
Preferred Skills/Experience:
- Experience researching vendors or venues, or coordinating logistics for meetings or events, preferred.
Based on relevant market data and other factors, the anticipated hiring range for this role is $52,000 to $65,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible. Incentive amounts will vary by individual and business goals.
We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization.
RxBenefits is also committed to providing best in class benefits to our teammates. We offer a robust total rewards package that includes:
- Remote first work environment
- Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members
- Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)
- Additional buy-up options for Short- and Long-Term Disability and Life Insurance
- 401(k) with an employer match up to 3.5% available after 60 days
- Community Service Day to give back and support what you love in your community
- 10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like
- Reimbursements for high-speed internet, we’ll send you a computer and monitors to help you do your best work
- Tuition Reimbursement for accredited degree programs
- Paid New Parent Leave that can be used for adoption or birth
- Pet insurance to protect your furbabies
- A robust mental health benefit and EAP service through Spring Health to support you when you need it most
Salary : $52,000 - $65,000