Administrator

Job Title: Administrator

Location: Emergency Medicine Associates

Department Name: ER Physician - CMC

Req #: 0000251071

Status: Salaried

Shift: Day

Pay Range: $72,582.00 - $90,727.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:
The Site Administrator at an RWJBH Facility provides administrative support to Acute Care Service Programs Department Chairs and/or Program Directors and its staff. This position serves as the first point of contact for staff seeking updates or assistance, while also supporting the department chair or program director with recurring meeting agendas, summaries and day-to-day operational needs.

Qualifications:
Required:

• High School Diploma or Equivalent
• Able to work relatively independently with limited direct supervision
• Detail oriented with proven ability to work effectively under conditions requiring accuracy
• Courteous and professional demeanor with strong interpersonal and verbal and written communication skills
• Excellent grammar, editing and proofreading skills
• Internet and Computer proficiency with Microsoft Office products email, Microsoft Calendar, Word, Excel, and PowerPoint
• Appointment setting initial phone call and Calendar invite with copy to medical director and director of Hospitalist programs

Preferred:

• College Degree

Essential Functions:

Responsible for administrative services supporting the ED program at CMC and Physician Advisor Program

Programmatic Support

• Provides onboarding activities and orientation support to medical director for all new professional staff, new hire ordering, system access requests for EMR and billing and liaison for HR, CVO and payor onboarding needs
• Assists in the staffing schedule of professional providers and submits changes to on-call schedule
• Checks fax and email for lab results, delivers to professional staff and carries out instructions
• Coordinates all meeting logistics to include but not limited to AV, event planning, food, supplies, clean-up, and facilities
• Communicates and responds to emails, telephones call, faxes, mail, meeting notifications
• Reviews legacy processes and identifies best practices to review with supervisor

Provides administrative support to the designated Emergency Department Chair, which includes but is not limited to:

• Schedules and coordinates Chairs appointments with other staff providers, corporate office personnel, Hospital personnel, vendors and others as required
• Order Supplies for all teams
• Prepping agenda and assisting with meeting summaries as needed
• Management of distribution groups, rosters and supporting Chair in standardization of best administrative practices

Provides administrative support to the designated Physician Advisor Medical Director, which includes but is not limited to:

• Schedules and coordinates Medical Directors appointments with other staff providers, corporate office personnel, Hospital personnel, vendors and others as required,
• Order Supplies for all teams
• Prepping agenda and assisting with meeting summaries as needed
• Add PTO to ADP- payroll functions
• Management of distribution groups, rosters and supporting Director in standardization of best administrative practices
• Interface with Medical Students and Resident teams as needed
• Communicate with funeral homes when necessary, regarding completed/amended death certificates
• Maintain office binder
• Submit IT tickets
• Enter CAM s for Medical Directors (ED and Physician Advisors)
• Ad hoc projects, reports or tasks as determined by Leadership
• Maintain provider files for CME s and license renewals

Reporting

• Provides reports to the medical director on daily operational metrics
• Gathers, collects, monitors and tracks performance metrics of practice as directed by Chair or Director (core measures, etc.)
• Ad hoc MSO requests and reports
• Daily queries received from Medical Records

Secondary Duties and Responsibilities:

• Cross trained with Sub-Acute Site Administrator to cover vacations
• Work with Billing and Coding to ensure timely completion of charge entry during vacation coverage,
• Gather and report required metrics during vacation coverage,
• Cross trained with all HM Site Admins to cover vacations and any potential LOA s
• Ensure proper and timely completion of send backs

Other Duties: 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:
At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.  These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans 
• Medical and Prescription Drug Insurance 
• Dental and Vision Insurance 
• Disability and Life Insurance 
• Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs 
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ….and more!

Choosing RWJBarnabas Health! 
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.  

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer