What are the responsibilities and job description for the Accounts Payable and Payroll Coordinator (Part-Time) position at RWC, Inc.?
ESSENTIAL FUNCTIONS
Payroll Functions:
Payroll Functions:
- Accurately process weekly payroll in accordance with company policies and contractual requirements.
- Coordinate with department supervisors to gather and verify weekly attendance data for all employees, including road time.
- Run and balance all payroll reports.
- Administer vacation time policies and maintain the system for hourly employees.
- Maintain payroll operating procedures.
- Provide payroll entries and support to the Controller as needed.
- Receive and manage all accounts payable mail, ensuring timely completion of discount invoices.
- Verify invoice information for accuracy and completeness, ensuring proper identification of expenses.
- Process weekly special payment vouchers, including UPS and freight bills.
- Pull selected payment invoices, produce payable checks, and match invoices to checks each week. File all checks in A/P files once approved.
- Initiate and follow up on investigations of accounts payable discrepancies.
- Maintain desktop procedures for all tasks, including detailed step-by-step instructions with screen snippets to enable others to perform tasks efficiently.
- Process petty cash transactions and maintain petty cash.
- Start expense report processing, verify receipts, calculate total expenses, and enter information into the system.
- Assist with maintaining and ordering supplies, and handle work orders for copiers both upstairs and downstairs.
- Perform other miscellaneous duties as assigned.
- Responsible for incoming and outgoing mail.
- Receives all correspondence.
- Records checks in QuickBooks.
- Deposits checks.
- Checks all incoming orders, prepares shippers and files the orders.
- Performs various filing tasks.
- Contacts customers in the event that a receivable will be late.
- Expedites orders with vendors.
- Prepares necessary paperwork for shipments.
- Performs other duties as assigned.
- A minimum of three years experience in accounting procedures; Associate’s degree in Accounting preferred.
- Ability to maintain confidentiality of employee and corporate records.
- Proficiency with personal computers and relevant software, including Microsoft Office.
- Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
- Administrative and organizational skills to coordinate activities in line with the supervisor’s priorities and requirements.
- Ability to operate office equipment, including copiers and printers.
- Interpersonal skills to interact effectively with management, customers, and vendors.
- Flexibility to handle multiple priorities concurrently.
- Ability to find creative solutions to job challenges with minimal supervision.
- Ability to work effectively in a team environment.