What are the responsibilities and job description for the Billing Coordinator position at RW Mercer?
R.W. Mercer Co. is a family-owned construction and service company headquartered in Jackson, Michigan with seven locations – six in Michigan and one in Indiana. The company operates in three distinct areas of construction: petroleum contracting and service, general contracting, and electrical. In each area, R.W. Mercer provides a turn-key approach that includes planning, design, construction, and installation as well as service, monitoring, and maintenance.
The Billing Coordinator is responsible for providing clerical support to our Petroleum, General Contracting, and Electrical Teams.
ESSENTIAL FUNCTIONS
- Opening and closing jobs using internal software and systems.
- Processing Purchase Orders, Work Orders and Change Orders.
- Creating and sending accurate and timely invoices.
- Coordinating Certificates of Insurance as needed.
- Managing Certified Payroll Reports as needed.
- Preparing and recording Notice of Commencement as needed.
- Resolve billing errors and discrepancies.
- Assisting vendors and sub-contractors with all inquiries and questions.
- Assist Accounts Payable with coding and processing of payables.
- Perform any necessary administrative duties such as month-end reporting and filing.
- Work with other members of the billing and accounting staff, such as Accounts Payables and Accounts Receivables.
ADDITIONAL RESPONSIBILITIES
- Prepares professional correspondence and documents as required.
- Typing emails, letters, reports, and general correspondence.
- Create and maintain a filing system that facilitates efficient and timely retrieval of documents.
- Maintain reports and tracking, as necessary.
- Maintain strict confidentiality as required.
- Other duties as assigned.
KNOWLEDGE / SKILLS / ABILITIES
- Excellent customer service.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to multi-task and work well under pressure, meeting monthly deadlines.
- Proficient in Microsoft Word, Excel, Outlook, and DocuSign.
- Must have basic math and calculation skills.
- Must have an understanding of taxes – sales and use tax.
JOB QUALIFICATIONS
- Minimum 2-5 years’ billing experience.
- An associate degree is preferred.
- AIA Billing experience is preferred.
PHYSICAL DEMANDS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Physical: Primary functions require maintaining a professional appearance and providing a positive company image to the public. Must be able to walk, stand, and sit for prolonged periods of time; stoop, bend, kneel, crouch, crawl, climb, reach and twist; push, pull, lift, and/or carry light to moderate amounts of weight; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.