Secretary/Receptionist

Job Overview

We are seeking a dynamic and highly organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills in both English and another language, if applicable. Your enthusiasm and proactive approach will help create a positive environment for clients, visitors, and team members alike.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
• Answer multi-line phone systems with professionalism, demonstrating excellent phone etiquette and clear communication.
• Manage front desk responsibilities including scheduling appointments, handling mail, and maintaining visitor logs.
• Perform data entry, word processing, proofreading, and document management using Microsoft Office and Google Workspace tools.
• Coordinate calendar management for executives or team members, including scheduling meetings and organizing events.
• Support office management tasks such as supply inventory, filing systems, and general clerical duties.
• Assist with client communication and customer support to ensure a positive experience for all stakeholders.

Qualifications

• Proven office management or administrative experience in a fast-paced environment.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Excellent organizational skills with the ability to multitask efficiently.
• Bilingual abilities are highly desirable to facilitate communication with diverse clients and team members.
• Demonstrated phone answering skills with a focus on phone reception and phone etiquette.
• Experience with multi-line phone systems, data entry, proofreading, and clerical tasks.
• Exceptional customer service skills with a friendly demeanor and professional attitude.
• Ability to manage time effectively while handling multiple priorities simultaneously.
• Personal assistant or calendar management experience is a plus to support executive needs.

Join our team as a Secretary/Receptionist where your energy fuels our success! We value your organizational talents and commitment to delivering outstanding service every day. This paid position offers an exciting opportunity to grow your administrative skills while contributing to a vibrant workplace environment!

Pay: $18.00 - $22.00 per hour

Benefits:

• Employee discount
• Paid time off

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $18 - $22