Part-Time Bookkeeper / Accounting Coordinator

The Opportunity

We’re Ruzzo, a fast growing hard citrus brand with a taproom (Ruzzo’s Retreat) and a production/warehouse operation. We’re hiring a part-time Bookkeeper / Accounting Coordinator to take ownership of our books across two entities.

If you’re detail obsessed and you like building clean systems, improving processes, and being close to the strategy of a growing company, you’ll love this role. We’re looking for someone who wants to develop a relationship with a company that’s expanding, and who’s excited about the upside of helping build the financial backbone as we scale.

What Makes This Role Different

Flexible Schedule

Work when it makes sense for you. As long as deadlines are met and the work is clean, you’ll have autonomy. This is designed for someone who wants flexibility without sacrificing high standards.

Be Part of Growth, Not Just Accounting

You’ll be plugged into real decisions: sales growth, production planning, inventory, and profitability. The better your systems and insights, the faster we move.

Room to Grow Into a Bigger Seat

This starts part time. As we grow, this can grow into a full time role and potentially into leading bookkeeping strategy and building a small internal accounting function. If you’re someone who wants to “own a lane” and expand it, this is for you.

A Company With Momentum and Culture

We’re building something real. Strong product, loyal customers, community driven taproom, and a team that values integrity, trust, and doing things the right way.

Schedule Pay

Part time with a flexible scheduleTypical range: 15–25 hours/week depending on season and deadlinesHourly pay: starting around $22/hr DOE (open to higher for the right person who can truly own this)

Role Summary

• Own day to day bookkeeping and accounting coordination across two businesses:- Ruzzo (R): warehouse/production- Ruzzo’s Retreat (RR): taproom/retail

Your job is to keep the books clean, keep compliance handled, make leadership confident in the numbers, and continuously strengthen the systems so we can scale without chaos.

What You’ll Own (Core Responsibilities)Bookkeeping Accuracy (R RR)

• QuickBooks Online bookkeeping for both entities
• Bank and credit card transaction categorization with clean documentation and receipt capture
• Track and follow up on transactions missing information
• Continually seek ways for process improvement

Sales Deposits (Especially Taproom)

• Daily/weekly sales posting workflows (Square deposits)
• Deposit matching and applying payments
• Tip tracking and allocation support as needed
• Invoicing workflows and payment tracking (including OPTS entries as applicable)

Payroll (R RR)

• Semi monthly payroll cycles with clear deadlines
• Gather/verify timecards, tips, and payroll inputs
• Process payroll in Patriot (and coordinate with any related timecard systems)
• Post payroll journal entries into QuickBooks
• Support weekly commission tracking and payments

Month-End Close Reporting (R RR)

• Monthly bank reconciliations for both entities
• Monthly P&L delivered with notes and explanations
• Flag issues early, fix them fast, and keep the books decision ready
• Inventory adjustments and month end entries (donations, samples, waste, etc.)

Compliance Filings (R RR)

• OLCC privilege tax filings (monthly)
• WA tax filings (monthly)
• OBRC reporting (semi annual)
• SAIF audit reporting (annual)
• Insurance audits/renewals support and data requests W2/1099 support and year-end coordination Business license renewals and periodic state filings as needed

Build the System (This Is Where You Shine)

• Document repeatable processes so the role isn’t tribal knowledge
• Create a clean monthly close checklist and improve it over time
• Identify friction points and propose solutions
• Help us develop what “great” looks like for an accounting function in a growing company

Tools / Systems

• QuickBooks Online (two separate companies)
• Patriot Payroll
• Square
• Google Drive/Sheets
• Other internal tracking tools during transition

Who This Is For

• Detail oriented, reliable, and deadline driven
• Strategic thinker who likes building systems and tightening operations
• Comfortable owning the work and communicating proactively
• Wants a flexible role but takes personal ownership seriously
• Excited by the idea of growing with a company and building something long term

Ideal Experience

• 3 years bookkeeping experience (Wanted but not needed)
• Comfort with month end close and reconciliations
• Payroll experience
• Bonus: hospitality/taproom, alcohol/beverage, multi-entity experience, inventory familiarity

What Success Looks Like (First 90 Days)

• Books are current and reconciled monthly on time
• Payroll runs smoothly with correct tips and clean JEs
• All filings are on time without scrambling
• P&L is accurate, delivered consistently, and trusted
• Processes are cleaner, faster, and documented
• Leadership has clearer numbers to drive growth decisions

Pay: $22.00 - $26.00 per hour

Work Location: In person

Salary : $22 - $26