AP/AR & Accounting Specialist

Company Overview

Rutledge Management is a family-owned provider of property management, general construction, and facility services serving Central California for over 40 years. Headquartered on the Central Coast, we support commercial and residential clients from San Luis Obispo to Fresno with tailored, reliable solutions. Our long-standing reputation is built on quality, integrity, and strong client relationships. We focus on maximizing property value, ensuring smooth operations, and adapting to the evolving needs of the communities we serve.

Role Overview

We are seeking an AP/AR & Accounting Specialist who is highly organized, detail-oriented, and thrives in a fast-paced environment managing financial workflows across multiple simultaneous projects. The ideal candidate will take ownership of day-to-day accounts payable, accounts receivable, vendor compliance, and monthly account reconciliations. Experience in construction accounting and job costing is strongly preferred.

Key ResponsibilitiesAccounts Payable (AP)

• Review, verify, and process invoices from subcontractors, suppliers, vendors, and employees.
• Match invoices to purchase orders, contracts, work orders, and receiving documentation.
• Ensure accurate coding of invoices to specific projects, cost codes, and general ledger accounts.
• Monitor subcontractor compliance, verifying insurance certificates (COIs) and lien waivers prior to releasing payments.
• Maintain organized vendor records, W-9 forms, and payment histories.

Accounts Receivable (AR)

• Prepare and issue customer invoices based on contracts, completed work, progress billings, or time and materials (T&M).
• Record customer payments and reconcile accounts receivable balances.
• Monitor AR aging reports and conduct routine, professional follow-ups on outstanding balances.

Financial & Administrative Support

• Reconcile bank accounts, credit card statements, and vendor accounts on a regular schedule.
• Assist with month-end and year-end closing procedures.
• Maintain organized electronic and paper financial records.
• Prepare management reports on cash flow, receivables, and payables.
• Support financial audits and gather required documentation as needed.
• Perform additional accounting and administrative duties to support operations.

Qualifications & Requirements

• Experience: Minimum of 3 years of hands-on Accounts Payable and Accounts Receivable experience.
• Software: Proficiency with QuickBooks Online is required.
• Industry Knowledge: Background in construction accounting, property management, or job-costing environments is strongly preferred.
• Skills: Exceptional organizational, multitasking, and time-management abilities.
• Attitude: Self-motivated, collaborative, and brings a positive, friendly, "can-do" approach to the workplace.

Benefits & Perks

• Health insurance coverage
• 8 paid holidays per year
• Paid vacation time
• Paid sick leave
• $28/Hour starting pay