Administrative Operations Coordinator

About the Job

Russell Tobin is seeking a professional and detail-oriented Office Administrative Support candidate to join a fast-paced corporate environment in Atlanta, GA. This is an excellent opportunity for individuals looking to grow within the financial services industry while gaining experience supporting executive teams and office operations.

Position Details

• Job Title: Office Administrative Support
• Location: Atlanta, GA
• Schedule: Full-Time
• Pay Rate: $21 - $22/hour
• Contract Length: 12 Months

Responsibilities

• Provide day-to-day administrative and office support to internal teams
• Manage travel arrangements and expense processing for team members
• Handle incoming and outgoing mail, including scanning and processing documents
• Maintain calendars, schedules, and assist with phone coverage
• Coordinate office meetings, recruiting events, client events, and internal functions
• Reserve conference rooms, order catering, print materials, and coordinate interview schedules
• Greet visitors and assist with office logistics and building coordination
• Support the Wealth Management team with operational and client service activities
• Ensure a high level of professionalism, organization, and customer service at all times

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Bachelor’s degree preferred but not required
• Minimum of 2 years of experience in an administrative or corporate office environment preferred
• Recent graduates interested in financial services are encouraged to apply
• Strong written and verbal communication skills
• Ability to multitask and work efficiently in a fast-paced environment
• Strong organizational and critical thinking skills
• Professional demeanor and business attire required
• Team-oriented mindset with a high level of integrity and professionalism

More about us:

Equal Employment Opportunity

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

If you are organized, proactive, and looking to build your career in a professional corporate setting, we encourage you to apply today.

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