Front Office Assistant

Russell and Dawson Inc., a mid-sized architectural and engineering firm located in East Hartford CT, is looking for an Office Assistant to join their growing team.

Position Duties and Responsibilities

Primarily work involves assisting in office administration which includes:

• Receive visitors.
• Act as the first point of contact for clients.
• Answer the telephone (multiple lines) and transfer calls, file documents physically and electronically etc.
• Assist in onboarding new hires.
• Responsibility of overlooking the cleanliness and organization of the office. Coordinating and communicating with the cleaning crew.
• Project/employee/client coordination.
• Answer client inquiries in a timely manner with a polite attitude.
• Typing memos, emails, letters, transmittals and reports, scanning and emailing when appropriate.
• Assume responsibility for maintenance of office supplies.
• Maintain office supplies by checking inventory and order items.
• Respond to questions and requests for information.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Protect confidential information.
• Sort and distribute mail.

Desired Skills and Experience

• A Graduate Degree from an accredited university.
• Freshers or having an experience up to 2 years.
• Excellent verbal and written communication skills, problem solving skills, and attention to detail.
• Ability to analyze and revise operating practices to improve efficiency.
• Ability to prioritize and multi-task.
• Detail oriented and comfortable working in a fast-paced office environment.
• Superior organization skills and dedication to completing projects in a timely manner.
• Good understanding of business.
• Expertise in Microsoft Office Suite.

Benefits

• Pay range - $17/hour to $20/hour based on qualifications.
• Salary negotiable based on qualifications.
• Seven paid holidays, full-time employees are eligible for paid - personal days, sick time, and vacation after 90 days introductory period.
• Medical insurance, 401(k), more per published policy.

We are an equal-opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed servicemember status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other category protected by applicable federal, state, or local laws.