Office Admin

Russel Metals is one of the largest metals distribution companies in North America, with a growing focus on value-added processing. It carries on business in three segments: metals service centers, energy field stores and steel distributors. Its network of metals service centers carries an extensive line of metal products in a wide range of sizes, shapes and specifications, including carbon hot rolled and cold finished steel, pipe and tubular products, stainless steel, aluminum and other non-ferrous specialty metals. Its energy field stores carry a specialized product line focused on the needs of energy industry customers. Its steel distributors’ operations act as master distributors selling steel in large volumes to other steel service centers and large equipment manufacturers mainly on an "as is" basis.

Position Summary
The Administrative Support professional is responsible for providing comprehensive administrative, accounts payable, customer service, and operational support.

Key Responsibilities

• Respond to telephone, email, and in-person inquiries from customers, vendors, and internal stakeholders.
• Perform general office duties including filing, scanning, reception, typing, and mail processing.
• Process accounts payable transactions, invoices, statements, weekly check runs, purchase orders, and expense payables.
• Prepare monthly reports and maintain operational records.
• Assist inside sales, shipping/receiving, and traffic management teams as needed.
• Create and maintain customer and vendor files.
• Schedule inbound loads and support logistics activities.
• Process customer credit card payments and bank deposits.
• Update inventory information and ensure accurate system records.
• Verify and maintain test certificates, bills of lading, and quality documentation.
• Process customer returns and material processing orders.
• Perform other duties as assigned.

Qualifications

• Minimum 2–3 years of administrative experience, including receptionist and AR/AP responsibilities.
• Advanced Microsoft Office skills with strong Excel proficiency.
• Accurate and efficient data entry skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong verbal, written, and listening communication skills.
• Excellent organizational and time management abilities.
• Strong problem-solving skills to investigate and resolve inventory discrepancies.

#RMU

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.