Mgr Facilities Capital Projects

• Ability to work at a computer, analyze project and financial records, attend meetings across Rush locations and periodically visit active healthcare facilities and construction sites.

Disclaimer:

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Responsibilities:
Capital Project Controls and Portfolio Governance
 Implement consistent controls for project budgets, funding, schedules, commitments, changes, risks and required portfolio data.
 Maintain documented baselines, control procedures, approval requirements and reporting calendars across the capital portfolio.
 Support project authorization, stage-gate reviews, change control and closeout in accordance with the Director's governance framework.
 Monitor compliance with required controls and escalate missing approvals, incomplete records and material project variances.
 Provide controls guidance and decision support while preserving project manager accountability for individual project scope, schedule and budget.
Cost Controls, Financial Analytics and Portfolio Reporting
 Oversee the team's monitoring of approved budgets, funding sources, purchase orders, contracts, commitments, invoices, accruals, contingencies and actual expenditures.
 Direct preparation of estimates at completion, costs to complete, cash-flow forecasts, variance analyses and portfolio financial projections. Personally review higher-risk or complex analyses.
 Ensure project-control records are reconciled with Finance, Accounting, procurement and enterprise financial systems. Resolve material discrepancies.
 Review change orders, potential commitments, contingency use and emerging budget pressures. Ensure timely trend analysis and corrective recommendations.
 Own timely, accurate dashboards and monthly reports covering portfolio status, funding, forecasts, commitments, schedules, changes and risk.
Schedule, Risk and Change Controls
 Maintain integrated project and portfolio schedules, key milestones, dependencies and decision dates across concurrent capital investments.
 Monitor design, procurement, construction, regulatory approval, operational readiness and activation milestones.
 Analyze critical-path issues, delayed decisions, supply-chain constraints and changes that could affect completion, cost or operations.
 Maintain portfolio risk and issue logs, contingency assumptions, mitigation actions and escalation processes.
 Coordinate consistent documentation of scope, budget and schedule changes and support required approvals before implementation.
Systems, Reporting, Analytics and Data Quality
 Oversee day-to-day project-controls workflows, reporting and analytics in e-Builder, Smartsheet, Power BI and other approved platforms.
 Ensure the team maintains reliable project records, required data fields, standardized templates and an accurate portfolio single source of truth.
 Coordinate data reconciliation and reporting interfaces with Finance, enterprise resource planning, procurement and project-management systems.
 Develop user guidance, direct data-quality reviews and ensure project teams receive training on required controls, workflows and reporting expectations.
 Recommend practical system and process improvements to the Director and support approved implementation and adoption.
Team Leadership and Cross-Functional Coordination
 Partner with project managers, Finance, Accounting, Strategic Sourcing, Legal and operating leaders to resolve controls and reporting issues.
 Coordinate contract and procurement milestones with the teams responsible for contract administration, compliance and purchasing.
 Maintain clear supporting records, approval history and audit documentation consistent with Rush policies and internal-control requirements.
 Directly supervise and develop assigned staff performing cost controls, financial analysis, scheduling, reporting analytics and data support.
 Assign work, set priorities, review quality, coach staff, manage performance and balance recurring reporting with project-specific analysis.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.