MAINTENANCE SUPERVISOR

Job Overview

The Maintenance Supervisor oversees and coordinates all maintenance on RuralEdge properties, ensuring that repairs and turnovers are timely and are executed in a manner designed to ensure the long-term physical and financial health of the portfolio.

Essential Duties and Responsibilities

· Hire, supervise, coach and evaluate maintenance staff.

· Perform in-field repair and maintenance work.

· Schedule and oversee the work of the maintenance technicians.

· Procure, coordinate and oversee the work of maintenance contractors and vendors, ensuring quality work that is cost effective for the organization; develop scope of work and review and award bids.

· Ensure that there are sufficient contractors and vendors with relationships to RuralEdge to minimize delays to maintenance activities.

· Manage ongoing service providers (lawn care, cleaners, plowing, etc.) relations, including contracts, performance oversight and procurement. Review bids with Director of Property Management and approve selected bidder.

· Review all invoices pertaining to the maintenance of facilities, and approve invoices as required. Collect proof of insurance and W-9s from contractors and vendors.

· Working with the Property Managers, ensuring that work completed is within maintenance and contract line-item budgets.

· Ensure emergency response is available after hours; balance on-call duty among team to ensure equality; provide on-call access and guidance to staff; participate in on-call rotation.

· Ensure performance benchmarks (make-ready time, work order completion) meet or exceed industry standards.

· Conduct annual inspection of all properties, interior and exterior, to monitor conditions as well as inform capital improvement planning.

· Ensure annual systems inspections occur including boilers, fire alarms, sprinkler systems, and fire extinguishers.

· Coordinate on all matters relating to IRC (Inspection, Repair and Cleaning) compliance.

· Prepare for all physical plant inspections of lenders and funders, including Rural Development, HUD, VHCB, VHFA and others.

· With the Director of Property Management, Property Management Capital Needs Specialist, and the Property Manager, participate in the planning and budgeting for capital improvements.

· Work to ensure preventative maintenance is completed in accordance with building needs and codes.

· Purchase building and maintenance supplies and equipment.

· Coordinate with local police and fire department.

· Other duties as assigned.

General Duties

· Comply with all company directives on personnel, accounting, purchasing and maintenance.

· Ensure all affordable housing program requirements and applicable HUD, RD, LIHTC, and State agencies regulations are monitored regularly and are in full compliance.

· Participate in assigned activities in support of RuralEdge & Property Management Division’s mission and goals.

· Act in a professional manner at all times.

· Comply with all RuralEdge policies and procedures.

This information is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required for the job.

The duties and responsibilities in the job description may be subject to change at any time, due to reasonable accommodation or other reasons. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.

Qualifications

• Minimum of high school diploma or equivalent, and at least five (5) years of experience in maintenance and maintenance oversight.
• Excellent organizational skills and detailed work habits.
• Solid computer knowledge and competence, including word processing and spreadsheets (MS Word, Excel).
• Ability to travel for job performance.
• Ability to work in a team environment with limited supervision. Ability to multi-task, and balance priorities incorporating day-to-day and long-term goals. This position requires professional conduct at all times.
• Possession of a valid driver’s license, a good driving record, and automobile insurance per State of Vermont are required.

Job Type: Full-time

Pay: $52,000.00 - $56,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $52,000 - $56,000