Proposal Writer

Position Title: Proposal Writer

Location: Huntsville, AL (Onsite)

Reports To: Chief Commercial Officer

Position Summary

The Proposal Writer develops high-quality, compliant proposals for Rural Metro Fire, Capstone Fire & Safety Management, and Solomon Safety, which provide fire protection, emergency medical services (EMS), and safety solutions for high-risk industries and communities across the U.S. This role synthesizes complex technical, operational, and financial information into compelling, client-focused narratives, collaborating with cross-functional teams to meet client needs, improving win rates, and increasing proposal quality and quantity.

Essential Functions

• Proposal Development: Research, write, and edit proposals, including executive summaries and technical sections, synthesizing information about fire protection, EMS, and safety solutions into clear, compliant narratives tailored to affiliate offerings
• Win Rate and Quality Improvement: Enhance proposal win rates, quality, and quantity by refining content strategies and aligning submissions with prospective customer needs
• Content Management: Maintain a repository of proposal content, including boilerplate materials and case studies for fire protection, EMS, and safety solutions
• Collaboration: Work with subject matter experts, fire and EMS professionals, safety specialists, finance, legal, operational leaders, and business development teams to integrate technical, financial, and legal details
• Proposal Coordination: Manage schedules, coordinate inputs across affiliates, and ensure timely delivery of high-quality proposals
• Compliance and Quality: Analyze RFPs for requirements, ensuring compliance with formatting and content guidelines
• Financial Acumen: Incorporate cost-related value propositions, collaborating with finance to align with budgets without building them
• Editing: Review drafts for accuracy, coherence, and alignment with Brindlee Fire Services’ brand voice
• Contract and Agreement Development: In coordination with legal counsel, develop contracts and agreements using approved templates to ensure compliance and alignment with organizational standards
• Continuous Improvement: Contribute to debriefs and process enhancements to improve future submissions

Qualifications

• Bachelor’s degree in English, Communications, Business, or related field
• 2–5 years of experience in proposal or technical writing
• Proven ability to synthesize complex technical, financial, and legal information
• Experience incorporating cost-related details into proposals
• Exceptional writing, editing, and proofreading with attention to detail
• Strong project management to handle multiple deadlines across affiliates
• Proficiency in Microsoft Office and proposal tools (e.g., Adobe Acrobat, SharePoint)
• Ability to interpret RFPs and craft tailored, compliant responses
• Strong collaboration with diverse teams, including fire/EMS professionals, safety specialists, finance, legal, and operations
• Basic financial acumen for cost-related value propositions

Position Conditions

• Work under tight deadlines supporting Rural Metro Fire, Capstone Fire & Safety Management, and Solomon Safety
• Occasional evening/weekend work to meet deadlines
• On-site work in Huntsville, AL office, with potential limited travel to client or partner sites

Compensation

• Total Compensation: $75,000–$100,000 annually.
• Standard benefits package.

Position Disclaimer

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties required by their supervisor. This document provides an overview of the position currently available and is not an employment contract. RMF reserves the right to modify position responsibilities or position descriptions at any time. Employment with RMF is at-will and either party can terminate the employment relationship at any time with or without cause and with or without notice within the confines of federal and state law.

Rural Metro Fire provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.