Parts Clerk

The Parts Clerk is responsible for supporting the Maintenance Department by maintaining an organized and accurate parts inventory and ensuring Maintenance team members have access to the parts and supplies needed to support plant operations.

This position is responsible for receiving, stocking, issuing, and tracking maintenance parts; maintaining accurate inventory records; organizing the parts room; and assisting with parts orders and returns. The Parts Clerk will work closely with the Maintenance Manager, Maintenance Planner, technicians, and other team members to ensure parts are available when needed and inventory records remain accurate.

Role and Responsibilities

• Receive, inspect, label, and stock incoming maintenance parts and supplies.
• Issue parts from the parts room to Maintenance Technicians and accurately document parts used for equipment and work orders.
• Maintain an organized, clean, and efficient parts room.
• Maintain accurate parts and inventory information within the company's maintenance and inventory systems.
• Perform routine inventory counts and assist with monthly parts room inventory checks.
• Monitor inventory levels and assist with maintaining appropriate minimum and maximum stocking levels.
• Identify and document critical spare parts.
• Assist with obtaining quotes and ordering maintenance parts and supplies as needed.
• Assist with creating purchase orders for approved parts and service orders.
• Receive and verify parts orders against purchase orders and packing slips.
• Manage parts returns, exchanges, and warranty items as needed.
• Assist with researching part numbers, locating replacement parts, and identifying appropriate parts for Maintenance needs.
• Maintain accurate part descriptions, part numbers, storage locations, and other inventory information.
• Communicate parts shortages, backorders, discrepancies, or other inventory concerns to Maintenance leadership.
• Support Maintenance Technicians and the Maintenance Planner with parts availability and inventory needs.
• Assist with coding and processing invoices related to Maintenance parts and purchase orders, as needed.
• Follow established inventory control and parts room procedures.
• Perform other duties as assigned.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Preferred Qualifications and Education Requirements

• High school diploma or equivalent.
• Previous experience working in a parts room, storeroom, warehouse, inventory, maintenance, or manufacturing environment preferred.
• Experience with inventory control and parts management preferred.
• Familiarity with SAP or other ERP/CMMS systems is a plus.
• Basic computer skills, including Microsoft Office applications.
• Basic mechanical knowledge and familiarity with maintenance parts, tools, and equipment preferred.
• Strong organizational skills and attention to detail.
• Bilingual English/Spanish preferred, but not required.

Core Competencies, Knowledge, and Skill Requirements

Candidates should be self-starters with a strong work ethic and the ability to organize and prioritize their workload while supporting the needs of the Maintenance team.

Inventory & Parts Management: Ability to accurately receive, organize, track, issue, and maintain maintenance parts and inventory.

Communication: Effectively communicates information and works collaboratively with Maintenance Technicians, Maintenance leadership, vendors, and other departments.

Mechanical Aptitude: Basic knowledge of machines, tools, equipment, and maintenance parts, with the ability to learn and identify components used throughout the facility.

Organization: Ability to maintain an orderly parts room, manage multiple priorities, adapt to changing needs, and maintain accurate records with strong attention to detail.

Computer Skills: Ability to enter and maintain inventory information and use basic computer applications and maintenance/inventory systems.

Work Environment and Physical Requirements

The work environment includes both office and production/maintenance areas. Production areas may be cold and have concrete floors. This position requires the team member to:

• Work in environments where noise levels may range from moderate to loud.
• Occasionally lift and/or move up to 50 pounds.
• Frequently sit, stand, walk, reach, bend, and use hands to handle parts, materials, and equipment.
• Have the visual ability necessary to read labels, part numbers, inventory records, and computer screens.
• Work in cold production environments, including temperatures around 38°F, for extended periods when needed.
• Safely move and organize parts and supplies throughout the parts room and Maintenance areas.

Food Safety

Kilcoy has adopted the SQF System for food safety management and operates under continuous USDA meat and poultry jurisdiction. All Kilcoy team members are responsible for meeting food safety and quality requirements.

Team members will be regularly informed, trained, and held accountable for managing food safety and regulatory expectations within their work areas. Team members should notify department management of any food safety issues or concerns so they can be appropriately addressed.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.