Payroll Administrator

About Us:

RunBuggy is the most technically advanced automotive logistics platform on the market. Period.

Backed by Porsche Ventures and Hearst Ventures, RunBuggy is transforming the way cars move. Our cutting-edge technology is trusted by some of the largest OEMs, captive finance companies, and automotive lenders in the world to streamline vehicle transportation at scale.

RunBuggy’s end-to-end platform connects car shippers and haulers in real time - eliminating the friction of traditional load boards and costly custom software. For shippers, RunBuggy integrates directly into existing management systems, reducing transportation costs and accelerating delivery timelines. For transporters, we offer a smarter, more profitable way to find, accept, and manage loads - all from a single app.

Since launching in 2019, RunBuggy has grown to over 200 team members, facilitated the movement of hundreds of thousands of vehicles, and attracted tens of thousands of transporters across the U.S.

We’re not just building a better logistics platform - we’re redefining the future of automotive transportation.

About the Role:

The Payroll Administrator is responsible for processing accurate and timely multi-state payroll while maintaining compliance with federal, state, and local wage and tax requirements. This role manages payroll operations by ensuring data accuracy and confidentiality, resolving issues, performing payroll accounting, and completing payroll reporting, all while partnering cross-functionally with Finance, Human Resources, and other department leaders.

This position is a hybrid position (2-3 days in office per week). This role reports to the Controller with a dotted-line reporting structure to the Head of Human Resources.

If this sounds just like you, then please read on! If you feel this is not in your wheelhouse, that is okay too! We are actively hiring outstanding professionals, so we encourage you to apply to one of our many other opportunities.

What You Will Be Doing:

• Process accurate on-cycle and off-cycle semi-monthly payroll for approximately 190 exempt and non-exempt employees.
• Partner with department managers to verify timekeeping records and resolve discrepancies.
• Respond to employee payroll questions and resolve pay-related issues accurately and timely.
• Enter, maintain, and process confidential payroll data, including new hires, address changes, garnishments, terminations, benefit deductions, and tax updates.
• Issue and reissue replacement checks or direct deposits related to payroll corrections or employment separations.
• Set up, maintain, and verify federal and state payroll tax deposits, including SUI and income tax accounts, and resolve tax notices, discrepancies, and errors.
• Work with Human Resources to audit and reconcile benefit invoices, employee deductions, and company contributions.
• Apply multi-state wage, overtime, and final pay requirements in payroll administration.
• Respond to unemployment claims and represent the company in unemployment-related hearings, as needed.
• Research, troubleshoot, and resolve uncashed checks and related payroll exceptions.
• Prepare monthly, quarterly, and year-end payroll reporting, including W-2s, payroll taxes, and required state and federal wage reporting.
• Manage payroll-related audits and support audits requiring payroll data, including Workers’ Compensation, 401(k), EEOC, and annual financial audits.
• Partner with Human Resources on employee communications related to payroll audits, payroll issues, and required reporting.
• Maintain accurate payroll accounting records and general ledger reconciliations.
• Process contractor invoices and payments in accordance with 1099 requirements and contract terms.
• Enter, code, and process approved vendor bills and payments accurately and timely.
• Perform other duties as assigned, including participating in special projects, managing certain accounts receivable customer accounts, and supporting the accounts payable function.

What You Bring to the Team by Way of Skills and Experience:

• High school diploma or equivalent required. Bachelor’s degree in Accounting, Business, or similar preferred.
• 3 years of payroll processing experience required.
• Advanced proficiency in Microsoft Excel, including filters, pivot tables, VLOOKUPs, formatting, and related functions.
• Experience using payroll software, including required experience with Paylocity; NetSuite experience preferred.
• Working knowledge of federal and state wage and hour requirements.
• Understanding of federal and state payroll tax requirements.
• Ability to maintain strict confidentiality and handle sensitive employee data with discretion.
• Strong understanding of payroll operations and related accounting practices.
• High attention to detail and accuracy in payroll processing and data review.
• Ability to manage multiple priorities and work independently with sound judgment.
• Excellent time-management skills with the ability to meet recurring payroll deadlines.
• Ability to prioritize tasks effectively and meet strict processing and reporting deadlines.
• Strong mathematical, analytical, and problem-solving skills.

Preferred Qualifications:

• General knowledge of US GAAP accounting specific to payroll accounting.
• Experience with AI tools.

What is in it for You and Why you Should Apply:

• Market-competitive pay based on education, experience, and location.
• RunBuggy offers medical, dental, vision, Life w/ AD&D, Short-Term Disability insurance, Long-Term Disability insurance, pet insurance, identity theft protection, and a 401(k) retirement savings plan.
• RAD, the RunBuggy Automotive Discounts program, lets you purchase, lease, service, and transport your personal vehicles through our partner dealerships and companies.
• Employee wellness program.
• Employee rewards, discounts, and recognition programs.
• Generous company-paid holidays, vacation, and sick time.
• Paid parental leave.
• Monthly connectivity/home office stipend.
• A supportive and positive space for you to grow and expand your career.

Pay Range:

The pay range for this role depends on job level, experience, education, and skills.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

RunBuggy is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination, harassment, and retaliation on the basis of race, color, religion, sex (including gender identity and sexual orientation), pregnancy, parental status, national origin, age, disability, genetic information, or any other status protected under federal, state, or local law.

Unsolicited resumes sent via email or LinkedIn Messenger will not be considered.

No agencies, please.