Administrative Assistant - Corporate Purchasing (Temporary)

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you’ll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Administrative Assistant, under general supervision, performs a variety of complex, responsible, and specialized administrative and office support functions. This position requires attention to detail and the ability to multi-task throughout the day.

This position will be a temporary position from May to August 15th.

Responsibilities Of Position

• Follow up with legacy vendors in Ariba, to assure accurate contacts are being notified regarding completion of the onboarding forms
• Track/Update the Ariba spreadsheet as follow up to the legacy vendors are being completed
• Assist in providing any Ariba issues to the Procurement team, so that it can be corrected
• Attend Ariba update meetings, related to any systems updates should there be an impact with legacy data
• Perform all tasks in a safe and accurate manner in compliance with all local, state, and federal regulations and company policies
• Create and maintain accurate records, database and spreadsheet files
• Prepare reports, confidential correspondence and other documents as required (purchase orders, employee forms, inter-company billing, etc.)
• Maintain inventory of office equipment/supplies
• Screen incoming calls and correspondence and respond to request and/or contact the supervisor to relay the message
• Perform other duties as assigned
  
  

Supervisory Responsibility

• This position will not manage employees
  
  

Skills & Abilities Needed For Position

• Excellent knowledge of office functions
• Computer proficiency in Windows and Microsoft Office applications
• Present and maintain a professional appearance and demeanor
• Excellent customer service data entry skills
• Must be organized and detailed-oriented with the ability to multitask
  
  

Physical Requirements In a Regular Workday

• Continuously lifting/carrying/pushing/pulling a max of 10 lbs
• Rarely lifting/carrying/pushing/pulling a max of 20 lbs
• Rarely working outside in changing temperatures, wet/humid conditions
• Rarely working in areas of dust, odors, mist, gases, and other airborne matter
• Rarely stooping/kneeling/crouching/crawling
• Continuously sitting
• Rarely standing/walking
  
  

Additional Working Conditions/Aspects

• Legally eligible to work in the United States
• Valid driver’s license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language
  
  

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke’s policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.