Proposal Manager

MINIMUM REQUIREMENTS:

• Education: A bachelor’s degree in marketing or journalism is preferred.
• Experience: 5-7 years of design experience, preferably within a marketing, digital media, or branding department and 3-5 years of project management experience within a creative team.
• Software: Experience in Macintosh operating system; Bluebeam and Microsoft Office Suite Products (Outlook, Word, Excel, PowerPoint, Project, etc.) or demonstrated equivalent. Competency in Adobe Creative Suite (InDesign).

EXPECTATIONS:

The following are the minimum expectations that the Executive Leadership requires of a Proposal Manager:

GENERAL:

• Develop and manage proposals, statements of qualification, and pursuit deliverables from kick-off through to shortlist presentation.
• Coordinate, write, edit, layout, and produce statements of qualification, proposals, interview presentations, and leave behind materials
• Establish, work to, and manage proposal development calendar to include:
• Prospective client research
• Kick-off
• Draft milestones
• Final deliverable production
• Interview kick-off
• Interview deck development
• Leave behind development & production
• Guide pursuit/proposal team in developing and refining winning strategies and themes, compelling messages, and persuasive differentiators
• Develop and write persuasive messages based on information from independent research, meetings with proposal team members, and knowledge of organization capabilities and services
• Consolidate team input into clear and effective responses, write executive summaries and non-technical content, tailor project and resume information to the specific needs of each pursuit and client
• Collaborate with key proposal team members, graphic designers, and fellow marketers to ensure deliverables meet client needs and RFP/RFQ requirements
• Provide preliminary and final quality control check of materials, including proofreading for grammar, request for proposal (RFP) compliance, and conformance to proposal strategies and win themes
• Collaborate with graphic designers to develop visual asset and layout template library that support proposal development
• Ensure pursuit data is entered into the firm’s proposal tracking system (HubSpot).

PROJECT MANAGEMENT:

• Assign and balance project workload across creative development team members.
• Own project timelines, schedules, and documentation to help the team succeed.
• Work cross-functionally with all departments to understand project requirements, deadlines, and messaging objectives to create marketing materials that are on-brand and on-point.
• Partner in strategy determination for project interviews, client targeting and creative initiatives.
• Incorporate stakeholder/team feedback to continually improve creative development processes.
• Partner in quality assurance (QA) to ensure that deliverables are on point, properly branded, and approved by stakeholders.
• Help ensure the final creative product is consistent with original objectives and business goals.

REQUIRED SKILLS:

• Strong editorial, verbal, and written communication skills.
• Visualization and Storytelling experience required
• Editorial layout training strongly preferred
• Experience and success working in a demanding, deadline-driven environment with professionalism, efficiency, and attention to detail
• Demonstrated initiative, follow-through, researching, and problem-solving ability
• Client service-oriented

DESIRED SKILLS:

• Passion, integrity, and energy
• A collaborative mindset and ability to work with varying and changing needs.
• Comfortable speaking to executives and clients, pitching ideas, and building relationships.
• Self-motivated, team player, with the ability to work independently, manage numerous projects simultaneously, and meet deadlines.
• Ability to work in a fast-paced, dynamic environment.
• Excellent organization and planning skills.

PHYSICAL REQUIREMENTS:

The ideal candidate must be able to complete all the physical requirements of the job with or without reasonable accommodation:

• Must be willing to work full-time out of our Riverside office.
• Must be able to remain in a stationary position at a minimum of 50% of the time.
• Must be able to efficiently use the keyboard and computer mouse.
• Must be able to thoroughly communicate clearly with others.
• Must have visual acuity of 20 inches or closer.
• Must have reliable transportation.

Pay: $95,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $95,000 - $110,000