What are the responsibilities and job description for the Auxiliary Programs Coordinator position at Ruffing Montessori School?
The Auxiliary Programs Coordinator works closely with school leadership to coordinate and implement high quality, organized, and meaningful after school care services, after school enrichment classes, and seasonal day camps (winter, spring, and summer camps) within a Montessori environment. (Note: this is a year-round position.)
Responsibilities
- Coordinate planning components required to produce engaging, Montessori-focused programs for students in our After Care program, after school enrichment classes, and seasonal day camps
- Develop new, creative and engaging programs in conjunction with supervisor
- Work with HR on seasonal camp staff hiring and vendor contracting
- Supervise and provide support for after school staff, instructors, and camp counselors
- Meet regularly with supervisor regarding auxiliary programming
- Coordinate off-site field trips and activities during camps
- Plan, prepare, and maintain auxiliary program spaces, materials, supplies, games, and snacks
- Coordinate auxiliary program staff orientation and training in conjunction with the Director of Operations and HR Generalist
- Coordinate facility usage with the Director of Operations, Athletics Director, Facilities Maintenance Manager, and teachers
- Partner with the Director of Student Care and school nurse to support student needs, accommodations, and health compliance during camps
- Collaborate with the Business Office to develop and manage program budgets, monitor enrollment, revenue, expenses and staffing plans
- Work with the Director of Finance to reconcile billing, contracts, and payables for auxiliary programs
- Coordinate registration forms and processes in collaboration with the Director of Operations and Database Manager
- Communicate clearly and responsively with families regarding registration, schedules, program details and changes
- Collaborate with the Director of Marketing & Communications on program promotion (brochures, website, social media, advertising)
- Maintain auxiliary program calendars and coordinate schedules with the Administrative Coordinator
- Attend meetings and school events as required
Qualifications
- Associate’s or Bachelor’s degree in a relevant field or equivalent experience
- Minimum of one year of experience in childcare, after school programming, or camp planning
- Independent school experience preferred
- Strong organizational, administrative, and record-keeping skills
- Excellent written communication and attention to detail
- Proficiency in Google Workspace, Microsoft Office, and database systems
- Ability to manage multiple priorities, deadlines, and changing needs
- Strong problem-solving skills and a positive, service-oriented approach
- Ability to work independently and collaboratively while embracing integrity, respect, and fairness
- Alignment with the school’s mission and Montessori philosophy
- Completion of required emergency operations training; First Aid and CPR/AED certification
- Ability to manage budgets, enrollment, and program logistics effectively
- Consistently meets the school’s professional expectations