Coordinator, Foundation Events

Reporting to the Director, Foundation Events, the Coordinator, Foundation Events supports the team with a wide range of special events, special projects and strategic priorities. In addition to providing operational support, this position takes ownership for a small event portfolio. The Coordinator, Foundation Events is responsible for ordering event supplies, maintaining inventory, printing and organizing day of event materials (nametags, lists, etc.), making sure data is captured in customer relationship management system, budget tracking, and sending and compiling survey results. 

Essential Functions   

• Provide on-site assistance with events including setup, registration, and event breakdown.  

• Independently manage a small portfolio of events, handling all aspects from initial planning to post-event evaluation, with support from team members and direction from leadership.  

• Maintain accurate records and documentation for events, including budgets, timelines, reports, briefings, and other materials as requested by leadership 

• Ensure compliance with university policies and procedures in all event planning and execution.  

• Collaborate with internal and external partners to ensure events align with strategic objectives and the advancement of the university and the foundation.  

• Build and develop strong relationships across the institution.  

• Maintain a high degree of confidentiality and responsibility regarding information related to RUF and University business and confidential prospect information.  

• Work on special projects and other duties as assigned.  

Competency Aptitudes 

Leadership 

• Work on straight forward projects which have a distinct beginning and end date 

• Complete tasks assigned by lead and/or manager 

• Shift to owning components of projects and programs 

• Ability to positively influence/advance ideas across levels/departments 

• Provide positive customer service with a solution-oriented mindset 

Autonomy 

• Execute and create set guidelines/timeline for the department/project which is provided by lead and/or manager 

• Suggest process improvements to optimize outcomes 

• Communicate actively with all partners and colleagues to accomplish the goals of the project 

Complexity 

• Balance multiple responsibilities which might be administrative at the onset 

• Follow set guidelines for projects/initiatives and begin to shift to more complex projects by owning components 

• Begin to assume operational tasks across the department 

Strategy 

• Execute strategy and move in the direction of planning/ownership of project/program elements 

• Contribute to complex projects/programs as part of an overall strategy 

• Align to the strategy in service of internal and external partners 

• Develop and submit budgets and other collateral materials as needed to support the project 

Education and/or Experience 

Bachelor's degree and/or 1 years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields. 

Working Conditions 

This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet resource-raising commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early mornings and late evenings to accommodate meetings, travel, events, and external constituents’ schedules. 

Workplace Arrangements

This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function and the interdependency of other functions. 

Compensation and Benefits
The position is budgeted at a starting salary of $55,000/year. Final offers are based on various factors such as the candidate’s qualifications, skills, competencies, and other job-related reasons for the role. In addition to salary, Rutgers University Foundation offers: 

• Office-centric hybrid work schedule
• Comprehensive medical
• Comprehensive no cost dental, and no cost vision insurance for employee and dependents
• 403(b) plan with matching employer contribution
• Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year
• Nine holidays, as well as four floating holidays
• Significant tuition reductions
• Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression.
• $40 monthly cell phone reimbursement

Equal Employment Opportunity  

It is Foundation policy to provide equal employment opportunity to all its employees and applicants. The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunity applies to hiring, placement, transfer, promotion, demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff, or termination.  

Salary : $55,000