What are the responsibilities and job description for the Finance Administration Manager position at Rudy's Corporate Dining?
Company Description
Rudy’s Hospitality Group is a boutique corporate dining partner dedicated to enhancing workplace culture through exceptional hospitality and high-quality dining experiences. Focused on fostering connections and community, Rudy’s brings warmth, craftsmanship, and excellence into professional environments. With a strong belief that hospitality and great food fuel workplace culture, Rudy’s is committed to creating meaningful dining experiences. As the company expands its hospitality footprint, it continues to emphasize intentional service and a people-first approach. Headquartered in Clarkston, MI, Rudy’s is redefining how companies experience food and hospitality.
Role Description
This is a full-time, on-site position for a Finance Administration Manager, based in Clarkston, MI. This role is responsible for building and managing the financial and administrative infrastructure required to support a rapidly scaling, multi-unit hospitality organization.
On the finance side, you will lead financial reporting, budgeting, forecasting, and account reconciliation across multiple locations, ensuring accuracy, visibility, and control as the business grows.
On the people operations side, you will support payroll processing, benefits administration, and HR coordination, helping create a consistent and reliable employee experience across all sites.
This role will work within and help optimize a modern financial tech stack, including QuickBooks Online and Restaurant365 (R365), with a focus on building systems that scale efficiently as Rudy’s expands.
You will partner closely with leadership and operations to create structure, discipline, and clarity in a fast-moving, high-growth environment.
Key Responsibilities
Financial Operations
- Prepare and manage financial statements, reporting, and analysis
- Oversee budgeting, forecasting, and financial planning
- Maintain accurate financial records and reconcile accounts
- Ensure compliance with accounting standards and internal controls
HR & Payroll Administration
- Coordinate payroll processing and ensure accuracy across all locations
- Manage benefits administration, including enrollments, changes, and vendor coordination
- Maintain employee records and support HR compliance processes
- Partner with leadership on onboarding, offboarding, and basic HR operations
Cross-Functional Operations
- Collaborate with operations and leadership teams to improve financial and administrative workflows
- Support scaling systems and processes as the company grows
- Act as a central point of coordination between finance, HR, and external partners
Qualifications
- Strong expertise in Financial Statements and Financial Reporting across multi-unit or multi-location operations
- Proficiency in Accounting principles and practices
- Experience working within scaled financial systems, including QuickBooks Online and/or Restaurant365 (R365)
- Experience supporting high-growth or rapidly scaling environments
- Experience with payroll systems and benefits administration (preferred)
- Advanced analytical and problem-solving skills with the ability to translate data into operational decisions
- Exceptional organizational and time-management skills in a fast-paced environment
- Proficiency in financial and payroll software/tools
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
- Previous experience in financial administration or a management role is preferred
- Strong interpersonal and communication skills to collaborate across leadership and operations teams