What are the responsibilities and job description for the Sales Assistant position at Rudd Equipment Company?
Summary
We are seeking an organized Sales Assistant to provide administrative support to the Branch Vice President, Sales Manager, and Sales Representatives in all areas concerned with equipment sales. This position requires in office presence and the essential functions cannot be performed remotely.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties and Responsibilities
- Prepare work sheets for equipment sales.
- Type various letters, quotes, correspondence, and memos.
- Contact suppliers for pricing and delivery of attachments and equipment.
- Set up equipment shipments and code invoices for payment.
- Coordinate with the Corporate Equipment Department on equipment costs and availability.
- Coordinate with the Corporate Credit Managers on credit approval and finance documents.
- Coordinate machine deliveries with the Service Department.
- Prepare a monthly inventory report for equipment on the yard.
- Process sales and rental contracts with all necessary documentation and keep the manufacturer literature and pricing at the branch up to date.
- Maintain various reports and data bases.
- File.
- Handle equipment department telephone calls.
- All other duties as assigned.
Education and/or Experience
- High School diploma, some business school desired
- Previous clerical experience
Communication Skills
- Excellent verbal, written and telephone communication skills
- Appropriate interpersonal abilities and the ability to get along with diverse personalities in a tactful, mature, and flexible manner
- Must be able to multi-task and move quickly between tasks as priorities change.
Computer Skills
Must have computer and data entry skills.
Experience with Microsoft Windows, Word, Excel, and Power Point.
Physical Demands
While performing the duties of this position the employee will be required to utilize the computer screen and keyboard, telephone and will need to bend and reach to file. In addition, this person will be required to walk through the equipment storage area to find and record serial number and hour information from various pieces of equipment and attachments.
Work Environment
General office environment with occasional research on the yard.
Position Type and Expected Hours of Work
- This is position is classified as full-time.
- Normal Days of work are Monday through Friday.
- Overtime may be required on occasion as needed.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the personnel for this job. Duties, responsibilities, and activities may change at any time.
EEO/AAP Statement
Rudd Equipment Company, Inc. is an Equal Opportunity/Affirmative Action employer. It is our policy not to discriminate against any Incumbent or Applicant. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or status as a qualified individual with a disability or Vietnam era or other protected veteran. To achieve our goal of equal opportunity, we maintain an Affirmative Action Program through which we take good faith efforts to recruit, hire, and advance in the employment of qualified minorities, women, persons with disabilities, Vietnam-era veterans, and other protected veterans.