Accounting & Finance Specialist II

Accounting & Finance Specialist II

Hybrid Remote/In-Person Full-Time Position (40 hours a week) in Castro Valley, CA (Exempt)

Reports To: Director of Finance

Who We Are

Ruby's Place dba Restorative Pathways (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, substance recovery, and wrap-around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. All programs are low barrier.

RP is led by survivors with a focus on reflection, innovation, and connection. We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate a workplace that appreciates and emphasizes the voices of those most impacted by violence. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust.

Who You Are

You are a detail-oriented, proactive nance professional who thrives in dynamic environments.

What qualications are required for this position?

• A Bachelors degree in finance or a similar field. (preferred)
• 2-4 years experience in accounting, reconciliation, or nonprot nance.
• Strong critical thinking and investigative skills.
• Comfort with nancial tools such as QuickBooks and Bill.com.
• A collaborative spirit and commitment to RPs mission and values.
• A willingness to grow and take initiative in a supportive team environment.
• Ability to complete all required background checks including fingerprinting (Live Scan).

What You Will Do

The Accounting & Finance Specialist II plays a vital role in supporting RPs nancial infrastructure and grant management processes. This hybrid position bridges day-to-day nancial operations with grant billing and compliance, ensuring timely, accurate, and transparent nancial practices. Reporting to the Director of Finance, this role supports the organizations growth by maintaining clean books, streamlining systems, and enabling real-time nancial insights.

Responsibilities:

• Complete the monthly accounting duties including reviewing general ledger transactions, allocating programmatic expenses, month-end close, and balance sheet reconciliation.
• Monitor accounts receivable, accounts payable, and purchase order processes, proactively assigning costs to appropriate funders.
• Implement rigorous invoicing protocols for grants, ensuring all fund receipts and disbursements meet federal, state, and local regulatory standards.
• Analyze contracts and service agreements to clarify billing requirements and deliverables, enabling the organization to capture all allowable expenses.
• Develop and maintain comprehensive property management records for fixed assets, supporting transparent reporting and safeguarding organizational resources against loss or misallocation.
• Oversee secure financial document storage systems, enhancing data integrity and supporting audit readiness.
• Champion the development and streamlining of finance processes, introducing automation and standardized workflows.
• Partner with the Director of Finance to deliver actionable financial analyses, precise expense forecasts, and strategic headcount allocations, ensuring timely spenddown of grant funds and avoiding lapses or underspending.
• Support the Finance Director in the timely completion of audits and tax returns.
• Support the Finance Director in the annual organizational budget development process.

Team Member Expectations

• Communicate clearly and quickly, especially regarding nancial matters.
• Demonstrate strong ownership, accountability, and problem-solving skills.
• Thrive in a high-growth, fast-paced nonprot environment.
• Collaborate closely with nance, HR, and executive teams.
• Exhibit exibility, initiative, and a solutions-focused mindset.
• Complete functional timesheets by assigned due dates in compliance with time allocations.
• Actively participate in reflective supervision sessions.
• Create and maintain documentation of processes and procedures related to job duties.
• Perform other duties as assigned.

Working Conditions

This position is eligible for hybrid in person & remote work. Time spent on-site versus remote working will be discussed and agreed upon with your supervisor. You are expected to be availableon-site as necessary given business needs.You must be able to stand for long periods of time and perform physical activities, including lifting up to 25 pounds. You will be subject to frequent interruptions and must be able to multitask and handle stress.

Local travel in the greater Bay Area may be required.

Applying

The pay scale for the Accounting & Finance Specialist II is $80,000-$85,000 per year (exempt). The benets that come with working at RP at full-time hours include medical, dental, and vision plans, a life insurance policy, signicant vacation, sick time, sabbatical, and immediate vesting in our 403(b) with a generous match. This is a full-time, 40 hours per week, salaried position. This is a hybrid position (ex work), with some days required in oce. Applicants must be located in the greater Bay Area.

Preference will be given to internal applicants.

At RP, we are committed to workplace diversity and providing equal employment opportunities. Please also note that we are going to be especially excited about candidates who understand the unique nature of a mission-driven organization and have lived experience or direct experience working with survivors of domestic violence, human trafficking, or violent crime.