Accounting & Maintenance Coordinator

Accounting & Maintenance Coordinator

Job Description

We are seeking a skilled and energetic Accounting & Maintenance Coordinator for a growing portfolio of commercial & association clients in the Greater Gallatin Valley area. This full-time role offers the chance to focus on providing quality customer service while working in a fast-paced environment. The Accounting & Maintenance Coordinator will be able to work independently and be self-directed while also functioning well in a team environment, delivering exceptional customer service in their interactions with clients and vendors. Professionalism is paramount. If you’re passionate about delivering exceptional service in a professional, close-knit environment, we want to hear from you!

Essential Job Responsibilities:

• Bookkeeping Duties: Process day-to-day financial transactions, accounts payable/receivable, ledgers, and general ledger reconciliation. Maintain accurate records, prepare invoices, statements, deposits, and financial reports. Monitor budgets, review client reserves, and highlight discrepancies or compliance issues. Provide administrative support including scanning, mail distribution, and data entry.
• Project Management: Manage all work orders and projects for associations & commercial properties. Ensure work is being done timely and accurately.
• Owner/Tenant Communication: Communicate with owners and commercial tenants in a professional manner regarding ongoing projects.
• Property Inspections: Regular inspections to ensure cleanliness & compliance with all bylaws & city guidelines.
• File Management: Manage vendor documentation, insurance, keys, and property documents.
• Vendor Relations: Coordinate with vendors for work orders and ongoing projects. Ensure all bids are approved before moving forward with work.
• Critical Thinking: Utilize AppFolio software to look back at previous work done and decipher what needs to be done moving forward. Participate in on-call rotation for after-hours property emergencies.

Secondary Job Responsibilities:

·        Cross train on some job functions to provide depth and breadth of expertise and backup redundancy and support to the company and property management teams during periods of high demand

Professional Qualifications & Requirements:

• Computer skills required - Microsoft Office Products [Word, Excel, Outlook]
• Computer skills preferred - Teams, AppFolio
• Valid Driver’s License; Reliable vehicle and auto insurance required
• Previous bookkeeping experience preferred, but not required

Other Skills:

• Confidentiality
• Attention to detail and exceptional organizational skills
• Ability to prioritize projects and meet deadlines
• Excellent data entry skills
• Problem solver and proactive work style
• Ability to communicate complex data in a clear way
• Excellent and effective verbal and written communication skills
• Able to work under pressure and meet deadlines, while maintaining a positive attitude and professional demeanor providing exemplary customer service
• Work independently and carry out assignments to completion within parameters of authority, instructions given, prescribed routines, and standard accepted practices
• Strong time management skills
• Team Player with a passion for service; Strong desire to learn and grow with our team
• Basic accounting and analysis skills; knowledge of financial reports

Compensation:

• Rate of Pay: $22-$24 Per Hour based on experience.
• 20 PTO Days annually; plus 6 Holidays annually
• Medical - PPO style plans and high-deductible plan with HSA; Dental & Vision
• 401k Retirement plan with up to 4% company match
• Short- and Long-Term Disability Insurance (100% Company paid)
• Life Insurance policy of $50,000 (100% Company paid)

Job Specifications:

• Clean background check and driving record required.
• Keyboarding and entering text or data into a computer or other device.
• Reliable transportation to get to/from assigned work shift required. 
• Physical requirements include ability to sit at a desk.  
• Must be able to speak clearly and understand/be understood using the English language. 

Job Type: Full-time

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. 

RTE Property Group is an equal opportunity employer and does not discriminate in employment on account of race, color, religion, age, sex, national origin, disability status, marital status, protected veteran or military status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.