What are the responsibilities and job description for the Secretary position at RT Contractors, LLC?
Overview
We are seeking a dedicated and professional Receptionist/Secretary to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. A must be able to think outside the box decision making.
Responsibilities
- Greet clients and visitors warmly, providing a positive first impression of the organization.
- Manage incoming phone calls using office phone systems, directing calls to appropriate personnel.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Schedule appointments and manage calendars for staff members.
- Handle incoming and outgoing correspondence, including emails and mail.
- Maintain organized filing systems for both physical and digital documents.
- Assist with proofreading documents to ensure accuracy and professionalism.
- Support office operations by performing various administrative tasks as needed.
- Ensure the front desk area is tidy and welcoming at all times.
Experience
- Previous experience as a receptionist or in a similar administrative role is preferred.
- Familiarity with receptionist duties is a plus but not required.
- Proficient in using office equipment and software applications for data entry and document management.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent time management skills to meet deadlines in a busy environment.
- Attention to detail with strong proofreading abilities to maintain high-quality standards in all communications.
- Have experience in Excel, Word, and QuickBooks a Must.
If you are an enthusiastic individual who enjoys working in an office setting and has the skills necessary to excel as a Receptionist/Secretary, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $10.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $10