What are the responsibilities and job description for the Wedding Planner position at RSVP Events?
Please email your resume to adrien.rsvpevents@gmail.com
Please Note: This is an experienced-level position. Applicants must have a minimum of 2 years of professional wedding planning or event coordination experience. Please apply only if you meet this requirement.
RSVP Events is seeking multiple wedding planners to join our team on a contract basis. We are looking for a detail-oriented professional who are passionate about creating exceptional client experiences and thrives in both remote planning environments and fast-paced event settings.
This role is ideal for someone who can confidently manage multiple moving pieces while maintaining a calm, polished, and client-focused presence throughout the planning process.
While much of the planning process can be completed remotely, candidates must reside in the Greater Grand Rapids area due to required on-site event management, venue walkthroughs, rehearsals, and occasional in-person meetings with clients and vendors.
Position Overview
As a wedding planner with RSVP Events, you will serve as the primary point of contact for clients throughout the planning process. You will oversee event logistics from initial consultation through wedding day execution, ensuring every detail is handled with professionalism, creativity, and precision.
The ideal candidate is proactive, resourceful, highly communicative, and capable of delivering a seamless planning experience while representing the RSVP Events brand at the highest level. This is an independent contractor position with the opportunity for ongoing collaboration and growth within the company.
Key Responsibilities include, but are not limited to:
- Lead planning meetings via video call, phone, and in-person consultations
- Build and maintain strong relationships with clients, venues, and vendors
- Manage client communication in a timely, professional, and organized manner
- Research, recommend, and coordinate vendors based on client needs and budgets
- Review vendor contracts and monitor planning deadlines
- Create and manage detailed wedding timelines, logistics plans, and production schedules
- Assist with event layout development and floor plan coordination
- Provide design guidance and support for overall event aesthetic and guest experience
- Coordinate wedding rehearsals and oversee full wedding day execution
- Manage vendor arrivals, setup, timeline flow, and troubleshooting on-site
- Attend venue walkthroughs, tastings, and vendor meetings as needed
- Ensure events are executed smoothly while maintaining a high level of professionalism under pressure
Compensation
- Compensation is flat rate-based and tied to booked event packages with rates determined by experience, expertise, package booked and overall role responsibilities.
Qualifications & Requirements
- Minimum of 2 years of wedding planning or event coordination experience
- Must reside in the Greater Grand Rapids area
- Strong organizational and multitasking abilities with exceptional attention to detail
- Excellent interpersonal and communication skills
- Ability to work independently and manage multiple events simultaneously
- Comfortable working flexible hours, including evenings and weekends
- Confident in making decisions and problem-solving in fast-paced environments
- Experience managing wedding timelines and day-of logistics
- Professional, polished, and client-focused demeanor
- Proficiency in Google Workspace required; Canva experience preferred
- Reliable transportation and willingness to travel locally as needed
- Must be comfortable standing/walking for extended periods and lifting light event materials when necessary
Preferred Qualities
- Strong understanding of wedding etiquette and event flow
- Creative eye for event design and styling
- Experience working with luxury, upscale, or highly personalized events
- Ability to remain calm and composed under pressure
- Self-motivated with strong time management skills
Schedule Expectation
- Average workload ranges from 6-7 weddings per wedding season (April through October)
Company Culture
- RSVP Events values professionalism, creativity, collaboration, and exceptional client experiences. We are looking for someone who is passionate about weddings and excited to grow with a supportive and detail-driven team.
Pay: $35.00 - $40.00 per hour
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Grand Rapids, MI 49505
Salary : $35 - $40