Junior Project Accountant

The Junior Project Accountant plays a critical role in supporting oversight and administrative coordination for project-based work. This position is responsible for tracking compliance with internal controls and client requirements. The role involves close collaboration with project accountants. Strong attention to detail and organizational skills are essential, as the administrator will handle contract documentation. The ideal candidate will have a solid understanding of project lifecycle, and ERP systems. They must be proactive in identifying discrepancies and offering solutions to maintain accuracy. This role also supports audits and assists in compliance needs. Effective communication and time management are key to success in this dynamic, deadline-driven environment.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain and upload project-related records, preliminary notices, lien waiver releases and compliance documents in Procore
• Manage Procore payment requirements for all projects
• Communicate with project accountants on status of Procore payment requirements for their projects
• Meet a 30-day deadline for fully compliant payment requirements needed for monthly sub-disbursements for all projects.
• Respond to requests for more detail from subcontractors in regard to releases needed documents requested
• Maintain all projects monthly Unconditional & Conditional lien releases for Suppliers and Subcontractors and maintains tracker
• Update Sage300 with Procore project dates
• Construction Credit card transactions coding and processing
• Processing of project direct entry AP invoices
• Oversee collections on project billings, and maintains billing per contract
• Close out project accounts upon project completion
• Project setup in the accounting system: Including Contract, Schedule of Values, Budgets, and general contract review (Customer info, retention, payment terms, billing requirements, verifying contract type…)
• Assignment of job costs by cost codes
• Review job costs and confirm all costs hit correct cost codes and categories
• Assist PA lead and controller with month end tasks

EDUCATION AND EXPERIENCE REQUIREMENTS:

• 4 years experience with a commercial construction company in accounting related role.
• Understand the aspects of job costing and commercial construction.
• General Ledger accounting and experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Skilled in subcontractor accounting and payment processing
• Knowledge of lien releases and compliance requirements
• Excellent record-keeping and documentation skills
• Proficient in accounting software and ERP systems
• Strong analytical and problem-solving abilities
• Effective communication and interpersonal skills
• Ability to perform independently and as a part of a team
• Detail-oriented with strong organizational skills
• Ability to meet deadlines and manage multiple tasks

PHYSICAL REQUIREMENTS:

• Ability to lift and carry up to 25 pounds occasionally
• Frequent bending, stooping, and reaching to access documents and other office items
• Occasional pushing and pulling of general office items
• Prolonged periods of sitting at a desk and working on a computer
• Regular use of hands and fingers for typing and handling documents
• Ability to stand and walk for short periods of time during meetings and site visits
• Frequent reading of documents and computer screens, requiring good vision
• Extended screen time, necessitating regular breaks to prevent eye strain
• Ability to communicate clearly and effectively, both verbally and in writing
• Work In Office

IT REQUIREMENTS:

• General knowledge and understanding of Microsoft Office Technology
• Teams/SharePoint/Outlook for Email/Word/Excel/PowerPoint
• ProCore
• SAGE and all sage Programs…
• General ability to utilize cellular phone/iPad or Tablet/Laptop for Work Purposes

Pay: $25.00 - $31.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person

Salary : $25 - $31