Business Office Manager

Job Title: Business Office Manager
 

Summary
Reports the financial condition of the dealership, develops controls necessary for the proper conduct of the business, maintains accurate records and establishes and maintains data processing systems to accomplish the dealership's objectives.
 

Essential Duties

• Recruits, hires, trains office staff with feedback and oversight from executive management.
• Holds office staff accountable for daily / weekly duties to ensure efficient operations and compliance with state and federal regulations

• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Interprets and analyzes the financial statement continually.
• Keeps the general manager and dealer informed about trends and the cash needs of the business.
• Develops and maintains an effective cash management system.
• Approves adjustments to inventory accounts.
• Prepares short and long-term profit projections for the dealership.
• Meets with each department manager once a month to review the financial statement, pointing out any conditions that should be improved.
• Administers payroll policies.
• Purchases property and liability insurance.
• Prepares and processes all insurance claims.
• Coordinates annual audit (or review) and physical inventory.
• Maintains loss reserves for contingent liabilities and trade receivables.
• Establishes and administers a loss review program
• Automates all possible systems and establishes controls.
• Coordinates with outside computer companies on computer performance and utilization.
• Administers employee benefit programs.
• Assists the dealer in formulating policy and publishes the dealership's policy statements and/or employee handbook.
• Maintains a personnel folder on each dealership employee.
• Prepares a daily management report.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Other duties as assigned

Supervisory Responsibilities

This is a leadership role focused heavily on supporting your staff and developing talent

• • Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
     

    Work Environment

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
     

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• • Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
  • Two to four years related experience and/or training; or equivalent combination of education and experience
  • Four to ten years related experience and/or training; or equivalent combination of education and experience.
     

Language Skills

• • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
  • Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.
     

Mathematical Skills

• • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
  • Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
     

Reasoning Ability

• • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
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  • • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
    • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
    • Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
    • Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs etc.) in its most difficult phases. Ability to deal with a variety of abstract and concrete variables.

Salary : $90,000 - $120,000