Procurement Specialist

Document Type: Job Description

Position Title: Procurement Specialist

Reports To: Purchasing Manager or Director of Special Projects

Company Overview

At Solutech, our mission is to ensure critical medical devices are always available to support the treatment and diagnosis of patients when they need it most. Our culture is driven by a shared commitment to making a positive impact—where a team of dedicated individuals goes above and beyond to make a real difference in people’s lives.

As part of our team, you'll have the unique opportunity to help shape the future of medical device services. If you want to be part of a team that’s truly making an impact in the healthcare industry, this is the perfect opportunity.

To make you a hero for your patients, we go the mile after the extra mile – We are the Solutionists of Solutech.

Functional Description

The Procurement Specialist is responsible for sourcing and purchasing high-quality ultrasound equipment components, replacement parts, tools, and service supplies to support the company’s repair and refurbishment operations. This role ensures that all materials are obtained cost-effectively and delivered on time to maintain efficient service schedules and uphold product quality standards. The specialist will work closely with service technicians, engineering teams, and logistics to ensure seamless supply chain coordination.

Scope of Outcomes

The core responsibilities for this position include:

1. Supplier Sourcing & Relationship Management

• Develop and maintain relationships with OEMs, authorized distributors, and secondary market vendors.

• Evaluate suppliers based on quality, pricing, lead time, and reliability.

• Maintain a preferred vendor list and track vendor performance over time.

2. Purchasing

• Create and manage purchase orders for parts, tools, and repair materials.

• Negotiate delivery schedules to optimize cost and minimize downtime.

• Ensure all purchased components meet company quality standards and compatibility requirements.

• Work with technicians to verify part specifications and ensure proper inventory alignment.

3. Inventory & Process Management

• Collaborate with warehouse staff to monitor stock levels and forecast demand based on repair volumes and project pipelines.

• Support inventory control initiatives to reduce excess stock and minimize shortages.

• Use ERP or inventory systems to maintain accurate purchase and inventory records.

4. Compliance & Documentation

• Ensure all purchases comply with company policies and relevant medical equipment regulations.

• Maintain documentation for traceability and quality control purposes (including serial numbers, vendor certifications, etc.).

• Support internal audits and assist in maintaining ISO or other quality certifications.

5. Cost & Performance Optimization

• Track and analyze procurement data to identify cost savings and process improvements.

• Report on supplier performance, cost metrics, and purchasing trends.

• Collaborate with finance and service departments to reconcile purchase orders and invoices.

Qualifications

Required qualifications include:

• Education: Bachelor’s degree in Supply Chain Management, Business, or a related field (CPSM or similar certification preferred).

• Experience: 3–5 years of procurement or supply chain experience, preferably in medical equipment, biomedical services, or high-tech repair industries.

• Technical Knowledge: Familiarity with ultrasound systems, electronic components, and medical device terminology is a strong plus.

• Skills:

  • Strong negotiation and vendor management skills.

  • Proficiency with ERP/procurement software.

  • Detail-oriented with solid analytical and organizational abilities.

  • Excellent communication and problem-solving skills.

Environmental and Physical Requirements

• Ability to lift 75 pounds

• Ability to stand for long periods of time

• Ability to travel, domestically

• Dexterous ability to manipulate small objects

• Willing to work standard and non-standard hours as required to support the customers