What are the responsibilities and job description for the Legal Secretary position at RREAF HOLDINGS LLC?
About RREAF Holdings:
RREAF Holdings is a privately- held commercial real estate firm based in Dallas, Texas with a history of success in the acquisition, development, asset management, ownership. repositioning and financing of complex real estate projects throughout the United States.
About the role:
We are seeking a highly organized and detail oriented Legal Secretary to support the Legal Department of a real estate development firm specializing in land development, multifamily housing, and hospitality venture. This role provides critical administrative support to the company's in house legal team, helping to manage real estate transactions, entity filings, and documentation throughout the development process. The ideal candidate is dependable, proactive, and thrives in a fast-paced environment where accuracy and attention o detail are key.
Location: Dallas, TX
Onsite: 100%
Key Responsibilities
- Organize and maintain legal and corporate files (both electronic and physical), ensuring accuracy, confidentiality, and accessibility.
- At the completion of each deal, assemble and finalize comprehensive closing binders, ensuring all executed documents, exhibits, and correspondence are properly organized and archived.
- Coordinate document execution, notarization, and distribution for contracts, closings, and other legal materials.
- Track, coordinate and respond to internal requests for legal documents or project records.
- Assist with title, survey, and due diligence coordination for acquisitions and development projects.
- Prepare and submit basic corporate filings, including entity formations, annual reports, and registrations.
- Maintain organized systems for contracts, permits, and other project-related documentation.
- Support general administrative needs.
Qualifications
- Bachelor’s degree required.
- 2–4 years of administrative or legal support experience, ideally within a real estate, land development, or construction-related environment.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with digital filing systems.
- Excellent attention to detail and commitment to accuracy.
- Strong written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
Salary : $22 - $29