What are the responsibilities and job description for the Executive Assistant position at RPM Pickleball?
Company Overview
RPM Pickleball is a performance-driven pickleball brand founded by athletes, engineers, and competitors committed to pushing the limits of the sport. We design and develop pro-level paddles using advanced materials, rigorous testing, and science-backed design principles. Our products are trusted by top players and built to elevate performance at every level. At RPM, we move fast, think long-term, and execute relentlessly.
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Role Overview
RPM Pickleball is seeking a highly reliable, proactive Executive Assistant to support the executive team in day-to-day operations. This role is primarily communication-focused, with responsibility for managing and responding to email, WhatsApp, and text communications on behalf of executives, ensuring nothing falls through the cracks.
The ideal candidate is detail-oriented, highly adaptable, and comfortable assisting with a wide range of tasks—from scheduling and coordination to quick administrative requests—often on short notice. This role requires flexibility, responsiveness, and a strong sense of ownership.
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Key Responsibilities
• Manage and organize email, WhatsApp, and text communications for the executive team
• Draft, respond to, and triage messages with professionalism and discretion
• Coordinate calendars, schedule meetings, and manage reminders and follow-ups
• Assist with basic administrative and operational tasks as requested
• Support travel coordination and logistics when needed
• Handle sensitive information with a high level of confidentiality
• Ensure requested tasks—large or small—are completed accurately and efficiently
• Act as a reliable point of support to keep executives focused on high-impact work
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Qualifications
• Proven experience as an Executive Assistant or in a similar administrative support role
• Strong written and verbal communication skills
• Exceptional organizational skills and ability to manage multiple priorities
• Comfort operating in a fast-moving, flexible environment
• High level of responsiveness and reliability
• Proficiency with digital tools (email platforms, messaging apps, calendars, office software)
• Ability to handle confidential information with discretion and professionalism
• Previous remote work experience is a plus
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What We’re Looking For
This role is best suited for someone who:
• Is flexible with hours and availability
• Takes pride in being dependable and resourceful
• Is comfortable handling frequent, small requests without friction
• Enjoys being a behind-the-scenes force that keeps everything running smoothly