Part Time Administrative Assistant

R.P. Marzilli & Company is an award-winning landscape contractor that builds and maintains complex ultra-high-end landscapes for our distinguished clients. We are dedicated landscape professionals who are committed to leading the industry in quality construction and highly satisfied clients. Due to ongoing growth, we are seeking an experienced Part-Time Administrative Assistant to work as part of the Administration team.

This role will require you to identify and resolve problems, communicate and work effectively independently and as part of a team, take initiative to maintain the momentum of the organizational requirements and exercise collaboration and attention to detail.

This position is based in our Plymouth, MA location and the expectation is to work up to 30 hours per week.

Responsibilities

• Familiarize yourself with and follow all company policies, procedures, and work standards.

• Provide administrative support, including data entry, typing correspondence, report generation, and filing for all business units.

• Perform data entry in our operations software, Aspire, including but not limited to Accounts Payable, Time Card, and Accounts Receivable entries.

• Responsible for reception and telephone duties, including all essential front office procedures.

• Responsible for ordering and maintaining supplies for the office as needed, including but not limited to office supplies, safety supplies and company clothing.

• Prepare, photocopy and email information and documents as needed or requested.

• Maintain records, organize filing and archive systems to facilitate the expeditious retrieval of information.

• Handle confidential and non-routine information.

• Work independently and within a team on special and nonrecurring, as well as ongoing, projects.

• Ensure efficient process and information flow for workload requirements.

• Complete work within an appropriate timeframe in order to prevent backlog.

• Consistently evaluate work and determine if further steps are needed to meet internal and external client expectations.

• Prepare and research information to determine process issues as requested by management.

• Maintain high standard of quality of all work performed.

• Communicate problems, client concerns, associate matters, etc. to the Operations and Administration Lead in a timely manner.

• Participate in departmental and training meetings.

• Arrive for each work day on time and prepared.

Requirements

• HS Diploma – prefer 2 year associates degree

• At least 2 years experience in an administrative support role or professional working environment.

• Previous experience in the landscape industry preferred.

• Demonstrate strong proficiency in Microsoft Office suite of products.

• Demonstrate a strong attention to detail and problem solving.

• Demonstrate strong organizational skills and ability to multi-task.

• Demonstrate strong communication skills, both verbal and written, with Mariani associates and clients on a consistent basis.

• Ability to plan, prioritize, and organize a diversified workload.

• Demonstrate flexibility to perform duties as necessary.

• Ability to occasionally travel and work at other regional locations in MA and RI.

• Preference given to Bilingual candidates.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.