The Project Coordinator collaborates with pre-construction and project management teams throughout all phases of the project life cycle using Royal’s established processes and systems. This role leverages strong administrative skills to ensure precise project estimation, efficient planning, scheduling, accurate reporting, and successful project closeout. Additionally, the Project Coordinator liaises closely with vendors to facilitate timely onboarding and compliance. Furthermore, they interface with the accounting team to manage vendor payables and lien waivers, while also assisting with client billing.

EXPERIENCE & SKILLS EDUCATION/EXPERIENCE:

• 1-4 years of experience in commercial construction project coordination or administration.
• Preferred experience in vendor management.
• Preferred accounts payable experience.
• Familiarity with Procore is a plus.
• A high school diploma or equivalent is required, and a college degree is preferred.

SKILLS, KNOWLEDGE, ABILITIES:

• Effective communication and interpersonal skills in a collaborative team
• Analytical approach with a mindset towards critical thinking and problem solving.
• Strong project coordination and organizational skills with a keen eye for detail.
• Proficient in vendor and material sourcing.
• Aptitude for continuous learning and adaptability.
• Excellent timekeeper with a demonstrated ability to hit deadlines.
• Proficient in Microsoft Office Suite with demonstrated ability to work in

RESPONSIBILITIES:

• Bid and Estimate Development: Collaborate with the project team to assist in developing accurate bids and estimates for assigned construction projects.
• Vendor Bid Package Creation: Prepare and send comprehensive vendor bid packages, ensuring clarity and completeness.
• Permitting and Compliance Support: Assist with permitting processes, interact with Authorities Having Jurisdiction (AHJ), and manage inspection requirements.
• Software-Based Project Setup: Set up project details within appropriate software systems, ensuring accurate data entry and alignment with project specifications.
• Pre-Construction Collaboration: Work closely with assigned Project Managers and Estimators during pre-construction activities. This includes coordinating construction schedules, generating reports, and contributing to project closeout.
• Project Documentation Management: Develop and maintain project documentation throughout the project life cycle. This includes contracts, change orders, and other critical documents.
• Subcontracts and Purchase Orders: Create subcontracts, purchase orders, and vendor change orders, adhering to project requirements and budget constraints.
• Material Order Oversight: Manage material orders and other critical path items to ensure adherence to project schedules and budgetary limits.
• Quality Assurance and Safety Verification: Review daily logs and field pictures to confirm quality assurance and safety compliance.
• Client Deliverable Coordination: Collect and disseminate client project deliverables, maintaining effective communication with project stakeholders.
• Vendor Selection Assistance: Participate in vendor selection processes, evaluating qualifications and suitability for project needs.
• Vendor Onboarding and Compliance: Manage vendor onboarding, setup, and compliance, including Certificates of Insurance (COI) and lien waiver collection.
• Vendor Payables and Client Billing: Review and enter vendor payables, ensuring timely payment. Additionally, prepare Accounts Receivable (AR) documentation for project billing.
• On-Demand Client Project Management: Assist in managing on-demand client projects as needed.