What are the responsibilities and job description for the Human Resource/Accounting Assistant position at Royal Apparel?

Job Description

Description :

Bilingual (English / Spanish) Accounting / Human Resource Assistant

Royal Apparel is a family owned manufacturing company located in Hauppauge, NY. We are an industry leader of Made in USA, Organic & Sustainable apparel. We are proud to make our garments out of Fibers that are Eco-Friendly, Green and help the Earth!

POSITION SUMMARY :

We are seeking an Bilingual (English / Spanish) HR / Accounting Assistant to support both the accounting and human resources (HR) functions at Royal Apparel.

Accounting duties include the processing of account receivables and account payables functions, HR duties include support of onboarding, payroll and employee data management.

HR Functions :

Assist managers with hiring process (Posting jobs, Candidate interviews, etc.)
Maintains accurate and up-to-date employee files.
Answers frequently asked questions from employees relative to standard policies; refers more complex questions to Director of Human Resources.
Maintains the integrity and confidentiality of human resource files and records.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Assists with new hire orientation functions including; verification of complete and accurate new hire documentation,
Submits online investigation requests and assists with new-employee background checks.
Reconciles monthly benefits statements.
Assists with processing of terminations, including documentation.
Assists with the preparation of the performance review process; creating and maintaining review tracking spreadsheet, sending out monthly reminders to managers, collecting completed reviews, filing review.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and Birthday celebrations.

Accounting Functions :

Prepares accounts receivable deposits, assists in billing preparation documentation, and records billings.

Assists in various Monthly reconciliation( Sales commissions, client rebates)

Prepares A / R Aging reports and assists in collection communications .

Helps to research, reconcile and post accounts payable and prepares payments for vendors

Assists in general ledger maintenance

Benefits :

Health Insurance

Vision, dental Insurance

401K or IRA Retirement Plan

Profit sharing plan

Paid Time Off / Vacation Time

Year-end bonus

Schedule : Full Time Monday – Friday 9am-5 : 30pm

Job Type : Full-time

Requirements :

To perform this job successfully, an individual must have the following : Must be fluent (verbal & written) in both English & Spanish

High School Diploma (Associates / Bachelor ’s degree preferred)

2 years’ administrative experience in HR field

2 years’ recruiting experience

Experience with Microsoft Excel and Word is a MUST

Excellent organizational skills

Accurate data entry, with attention to detail

Excellent verbal and written communication skills.

Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

Work independently, as well as with a team

knowledge of general financial accounting.

Highly proficient with accounting software

Proficient with or the ability to quickly learn payroll management, human resource information system , and similar computer applications.

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