Accounting Support

Description

Accounting Support / Billing Clerk

Purpose

The Accounting Support role provides day-to-day accounting and administrative support in a fast-paced print manufacturing environment. The position works closely with job coordinators, purchasing, and sales teams to ensure accurate invoicing to the company’s business forms and election customer base.

Job Duties

Traditional Accounting

• Coordinate all documentation necessary to prepare customer invoices (i.e., Bills of Lading, packing lists, freight charges, job envelopes).
• Generate invoices within 48 hours of shipping and statements monthly using Sage 50 accounting software.
• Mail or email customer invoices and statements.
• Work with customer service team and shipping department regarding credit checks.
• Data entry.
• Liaison to customer service department during busier times.
• All other duties as assigned.
  
  

Election Accounting

• Invoice election jobs accurately within five business days of shipment.
• Work with sales team to ensure proper billing of postage, freight, and various handling and delivery fees.
• Issue postage deposit invoices by creating customer invoices in Sage accounting system with required supporting documents; email invoices; track USPS log reconciliations.
• Communicate with Purchasing/Inventory on envelope billing status.
• Provide A/R ledgers to the sales team; assist collections on request from Sales.
• Send weekly Invoice Register report to sales team.
  
  

Reporting Relationships

• Reports to: Chief Financial Officer for all accounting functions
• Assist local office manager in all accounting related areas, or others as needed.
  
  

Physical Environment

• Fast-paced office environment.
• Ability to work overtime as needed.
• Moderate lifting up to 10 pounds.
• Sitting for long periods of time.
• Regular use of hands and fingers to keyboard and operate office equipment and telephones.
  
  

Qualifications

• Detail oriented, having an analytical mindset that utilizes strong critical thinking to move beyond numerical data and ensure total accuracy.
• Prior accounting experience in a print environment is a plus, but not necessary.
• Prior experience using Sage 50 or other accounting software is a plus, but not necessary.
• Working knowledge of Outlook email and Microsoft Office.
• Must be exceptionally well organized.
• Skilled in managing multiple tasks.
• Excellent math and English aptitude.
• Team player with a positive attitude.
  
  

I have read this job description and fully understand the requirements set forth therein. I understand that this is to be used as a guide and that I will be responsible for performing other duties as assigned. I further understand that this job description does not constitute an employment contract with Pro Document Solutions.

____________________________________________ __________________

Employee Signature Date

____________________________________________

Printed Name